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Add or Remove Note Space in OneNote – Instructions

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Add or Remove Note Space in OneNote - Instructions: A picture of a user adding space between notes in OneNote 2016.

Add or Remove Note Space in OneNote: Overview

            You can add or remove note space in OneNote. This is used in conjunction with the writing tools to add space between written paragraph notes. You can then add content to the space you create. You can also use it to create space within typed notes, as well. In addition, you can use this same tool to remove extra space from within notes. Doing this helps better organize the content of your notes in OneNote.

            To add or remove note space in OneNote, use the “Insert Space” button. This button appears in the “Insert” button group on the “Insert” tab of the Ribbon. This button also appears in the “Edit” button group on the “Draw” tab of the Ribbon. It also appears here for your convenience when drawing within notes.

            To add space between existing notes in a section, click the “Insert Space” button. Then place your mouse pointer between the notes where you want to insert the extra space. Your mouse pointer then appears as a horizontal line with a downward-pointing arrow attached to it.

            When that icon appears in the correct position in the note, click and drag downward with the mouse to create the extra space. All the content below the line is shifted downward in the page as you drag. After selecting the desired amount of space, release the mouse button to add the selected space.

Add or Remove Note Space in OneNote - Instructions: A picture of a user adding space between notes in OneNote 2016.

Add or Remove Note Space in OneNote – Instructions: A picture of a user adding space between notes in OneNote 2016.

            To remove space from between notes, click the “Insert Space” button again. Then place the icon above the lower of the two notes where you want to reduce the space. Then click and drag upwards towards the first note to move the content below the line upward in the page. Doing this then removes the existing space between the notes.

            To shift all notes on a page to the left or right, click the “Insert Space” button. Then place the mouse pointer icon at the left or right sides of the page section. This time, the mouse pointer turns into a vertical line with an arrow pointing left or right. Click and drag to the left or the right, as appropriate, to shift notes to the left or right in the page.

           To add space to the top or bottom of a page section, click the “Insert Space” button. Then click and drag at the very top or bottom of a page section. Doing this then adds space to the top or bottom of the page.

Add or Remove Note Space in OneNote: Instructions

  1. To add space between existing notes in a section, click the “Insert” tab and click the “Insert Space” button.
  2. Place your mouse pointer between the notes where you want to insert the extra space.
  3. Your mouse pointer appears as a horizontal line with a downward-pointing arrow attached to it.
  4. When that icon appears in the correct position in the note, click and drag downward with the mouse to create the extra space.
  5. To remove space from between notes, click the “Insert” tab and click the “Insert Space” button again.
  6. Place your mouse pointer above the lower of the two notes where you want to reduce the space.
  7. Click and drag upwards to remove the extra space between notes.
  8. To shift all notes on a page to the left or right, click the “Insert” tab and click the “Insert Space” button.
  9. Place your mouse pointer on the left or right sides of the page section.
  10. The pointer turns into a vertical line with an arrow pointing left or right.
  11. Click and drag in the direction shown by the arrow to add space.
  12. To add space to the top or bottom of your page section, use steps #1 through #4, above, but at the top or bottom of the page section instead of between note content.

Add or Remove Note Space in OneNote: Video Lesson

The following video lesson, titled “Adding and Removing Note Space,” shows how to add or remove note space in OneNote. This video lesson is from our complete OneNote 2016 tutorial, titled “Mastering OneNote Made Easy v.2016-2013.”

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