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Add Text to Slides in PowerPoint – Tutorial

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Add Text to Slides in PowerPoint- Tutorial: A picture of a user formatting selected text in a slide placeholder.

Add Text to Slides in PowerPoint: Overview

            This tutorial shows you how to add text to slides in PowerPoint. You can add text to slides in PowerPoint using placeholders, text boxes, or shapes. When creating presentations, you often enter text into the text and title placeholders that are part of the slide layout. However, you can also add additional text to text boxes or shapes to supplement the text placeholders in the slide.

            Placeholders, text boxes, and shapes that contain text use two distinct modes. First, they are shapes, so they can be formatted, edited, and moved as shape objects. Second, they must also allow you to edit, add, remove, and format the text that they contain. PowerPoint uses two different modes for text-containing objects. This lets you apply changes to the object itself or to selected text within the object.

            In PowerPoint, a text-containing object’s mode is shown by its border. A border composed of dashes means that the object is in “text edit” mode. In this mode, you may select and change text inside the object.

            A solid line border indicates that the shape is in “object” mode. The object itself and all text within it is selected and changeable in this mode. It is important to know which mode the object is in before performing a task or applying formatting.

            You can click directly on the border of a shape to place it into “object” mode. You can hover over the object’s text and then click into it to switch the object to “text editing” mode. Doing this also places the insertion point into the text. You can then click and drag over text to select it and then edit or format the selected text.

Add Text to Slides in PowerPoint- Tutorial: A picture of a user formatting selected text in a slide placeholder.

Add Text to Slides in PowerPoint- Tutorial: A picture of a user formatting selected text in a slide placeholder.

            After applying a slide layout, you can click into the text placeholders in the slide and enter text. The advantage to adding text to slide placeholders is that the text then appears in the presentation’s “Outline” view. If using “Outline” view is important to you, ensure you enter the text to appear in the outline into slide placeholders. This is a subtle but important difference between slide placeholders and other text-containing shapes in your slide.

            If you don’t need the text to appear in “Outline” view, then you can insert it into a text box. You could also add it to a shape. First, though, you need to learn how to insert text boxes and shapes into your slide.

            To insert a text box, click the “Insert” tab in the Ribbon. Then click the “Text Box” button in the “Text” group. Finally, click and drag over the area in the slide where you want to insert the text box. It will insert in “text edit” mode, so you can immediately type your text. You must immediately type some text into the text box. If you don’t, and then click away from the text box, PowerPoint removes it from the slide.

            To add text to a shape, click the shape to select it and then type your text. To insert a shape, click the “Shapes” button in the “Illustrations” group on the “Insert” tab in the Ribbon. Then click the shape to add from the drop-down menu of choices. Finally, click and drag over the area in your slide where you want to place the shape. It inserts itself when you release your mouse. It appears selected in the slide when it is inserted. So, at that point, simply type the text you want to add to the selected shape.

Add Text to Slides in PowerPoint: Instructions

  1. In PowerPoint, a text-containing object’s mode is shown by its border.
  2. A border composed of dashes means it is in “text edit” mode.
  3. A solid line border means it is in “object” mode.
  4. To place it into “object” mode, click directly on the border of the object.
  5. To switch the object to “text edit” mode, click into the text within the object.
  6. After applying a slide layout, you can click into the text and title placeholders to add text to slides in PowerPoint.
  7. The text added to slide placeholders appears in the “Outline” view of your presentation.
  8. To insert a text box, click the “Insert” tab in the Ribbon.
  9. Then click the “Text Box” button in the “Text” button group.
  10. Then click and drag over the area in the slide where you want to insert the text box.
  11. Finally, release your mouse button to insert the text box.
  12. Immediately type some text. You must immediately enter text or the text box will be deleted when you click away from it.
  13. To insert a shape, click the “Shapes” button in the “Illustrations” group on the “Insert” tab in the Ribbon.
  14. Then click the shape to add from the drop-down menu of choices.
  15. Then click and drag over the area in your slide where you want to place the shape.
  16. Finally, release your mouse button to insert the shape.
  17. Type the text to add to the selected shape.

Add Text to Slides in PowerPoint: Video Lesson

            The following video lesson, titled “Adding Text to Slides,” shows how to add text to slides in PowerPoint. This video is from our complete PowerPoint training, titled “Mastering PowerPoint Made Easy v.2016-2013.”

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