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Apply Styles in Word – Tutorial

/ / Latest, Microsoft, Office 2016, Word 2016
Apply Styles in Word - Tutorial: A picture of the

Apply Styles in Word: Overview

            In this lesson, you will learn how to apply styles in Word to document text. You can apply styles in Word by using the “Styles” button group in the “Home” tab of the Ribbon or by using the “Apply Styles” pane. You can also apply styles in Word before or after typing text.

            If you want to set a style before you type, first choose the style. To apply a style to text already in your document, select the text to which you want to apply the style, first. To apply styles in Word, click the “Home” tab in the Ribbon. A list of styles appears in the “Styles” button group. Scroll through this list using the arrow buttons to the right of the list or click the “More” button to fully expand the list. These are the most used styles in Word. If you have text selected in your document, hovering over a style choice will show you a preview of the style before you select it. Click a style to apply it to the selected text in your document.

            If you click the “More” button in the “Styles” button group of the “Home” tab, you will see an “Apply Styles…” command. Choosing this command opens the “Apply Styles” pane. This pane contains a “Style Name:” drop-down list, as well as three buttons and a checkbox. Click the drop-down list to view all the available preset styles. You can also type the name of the style into the drop-down list to navigate immediately to that style. Check or uncheck the “AutoComplete style names” checkbox to turn this function on or off. When you have selected a style from the list, click the “Apply” or “Reapply” button to apply it. Clicking the “Modify…” button lets you modify a selected style. Clicking the “Styles” button opens the “Styles” pane.

            Note that the “Apply Styles” pane appears floating above the work area. Like all panes in Word, you can dock the pane at the left or right side of the application window or resize it, as needed.

Apply Styles in Word - Tutorial: A picture of the "Apply Styles" pane in Word 2016.

Apply Styles in Word – Tutorial: A picture of the “Apply Styles” pane in Word 2016.

Apply Styles in Word: Instructions

  1. To apply a style before you type text, select the style first.
  2. To apply a style to existing text, select the text first.
  3. Decide between steps “1” or “2” above and click the “Home” tab in the Ribbon.
  4. Scroll through the large box in the “Styles” button group to view the available preset styles. Use the arrow buttons on the right or click the “More” button to fully expand this box.
  5. If you selected text, a preview of how the style will appear is shown in your document when you hold your mouse pointer over a style shown in the list.
  6. Click a style to apply it to your document or the text you selected.
  7. To use the “Apply Styles” pane to select a style, click the “More” button in the “Styles” button group of the “Home” tab and click the “Apply Styles…” command.
  8. The “Apply Styles” pane will open. Use the “Style Name:” drop-down to see a list of preset style choices.
  9. You can also type the name of a style directly into the drop-down to navigate immediately to that style.
  10. Check or uncheck the “AutoComplete style names” checkbox to turn this function on or off.
  11. Click the “Reapply” or “Apply” button to apply the selected style to your document.
  12. To modify a selected style, click the “Modify…” button in the “Apply Styles” pane.
  13. To open the “Styles” pane, click the “Styles” button.
  14. Note that the first time you open the “Apply Styles” pane, it will appear floating over the work area. As with all panes in Word, you can dock the pane on the left or right side of the application window or resize it, as needed.

Apply Styles in Word: Video Lesson

            The following video lesson, titled “Applying Styles,” shows you how to apply styles in Word. This video lesson is from our complete Word training, titled “Mastering Word Made Easy v.2016-2013.”

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