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Attach Files to a PDF in Acrobat XI- Tutorial

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Attach Files to a PDF in Acrobat XI- Tutorial: A picture of a file with a description that has been attached to a PDF in Acrobat XI.

Attach Files to a PDF in Acrobat XI: Overview

            You can attach files to a PDF in Acrobat XI. These files can be of many file types, including other PDF files. To attach files to a PDF in Acrobat XI, open a PDF document and click the “Attach a File” button in the Content Editing panel of the Tools pane in the Task Pane to open the “Add Files” dialog box. Navigate to the file you want to attach to the PDF, select the file, and then click the “Open” button within the dialog box. The attached file is then displayed in the Attachments panel of the Navigation Pane within the PDF. You can then save the PDF to save the attachment to the PDF file.

            You can add a description to the attached files in the Attachments panel in the Navigation Pane. This can be helpful when attaching many files or when attached files have confusing file names. To add a description to an attached file, first click the attachment within the Attachments panel to select it. Then click the “Options” drop-down button found at the top of the Navigation Pane and choose the “Edit Description…” command to open the “Edit Attachment Description” dialog box. Enter a description for the attachment and then click “OK” to close the dialog box and apply your choices. When you hover over the attachment’s file name with your cursor in the Attachments panel, an informational box appears and the description you typed appears under the file name.

Attach Files to a PDF in Acrobat XI- Tutorial: A picture of a file with a description that has been attached to a PDF in Acrobat XI.

Attach Files to a PDF in Acrobat XI- Tutorial: A picture of a file with a description that has been attached to a PDF in Acrobat XI.

            You can attach a variety of file types to a PDF using Acrobat. However, there are several file types that Acrobat will not open once attached to a PDF, including .EXE and .ZIP files. If you try to attach a prohibited file type, a warning message will inform you about the risk of viruses and malicious software. Again, Acrobat will not open these types of files, even if they are attached to a PDF created with Acrobat.

            To delete an attachment, click the attachment to delete within the Attachments panel of the Navigation pane to select it and then click the “Delete attachment” button in the toolbar at the top of the Attachments panel. Click the “Yes” button in the confirmation message box that appears to delete the selected attachment.

Attach Files to a PDF in Acrobat XI: Instructions

  1. To attach files to a PDF in Acrobat XI, open a PDF document and click the “Attach a File” button in the Content Editing panel of the Tools pane in the Task Pane to open the “Add Files” dialog box.
  2. Navigate to the file you want to attach to the PDF, select the file, and then click the “Open” button within the dialog box.
  3. The attached file is then displayed in the Attachments panel of the Navigation Pane within the PDF.
  4. To add a description to an attached file, click the attachment within the Attachments panel to select it.
  5. Click the “Options” drop-down button found at the top of the Navigation Pane and choose the “Edit Description…” command to open the “Edit Attachment Description” dialog box.
  6. Enter a description for the attachment and then click “OK” to close the dialog box and apply your choices.
  7. When you hover over the attachment’s file name with your cursor in the Attachments panel, an informational box appears and the description you typed appears under the file name.
  8. To delete an attachment, click the attachment to delete within the Attachments panel of the Navigation pane to select it and then click the “Delete attachment” button in the toolbar at the top of the Attachments panel.
  9. Click the “Yes” button in the confirmation message box that appears to delete the selected attachment.

Attach Files to a PDF in Acrobat XI: Video Lesson

            The following video lesson, titled “Attaching Files to a PDF,” shows you how to attach files to a PDF in Acrobat XI. This video lesson on how to attach files to a PDF in Acrobat XI is from our complete Acrobat XI training, titled “Mastering Acrobat Made Easy v.XI Pro.”

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