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Check Accessibility in Word – Instructions

by / Monday, 26 June 2017 / Published in Latest, Microsoft, Office 2013, Office 2016, Office 365, Word 2013, Word 2016

Check Accessibility in Word: Overview

            You can check accessibility in Word documents by using the “Accessibility Checker” tool. This tool scans your document and opens the “Accessibility Checker” task pane. This task pane shows “Errors,” “Warnings” and “Tips” about document content that may be problematic for users with disabilities.

            To check accessibility in Word, click the “File” tab in the Ribbon to open the Backstage View. In the “Info” section, click the “Check for Issues” drop-down button in the “Inspect Document” area. Then choose the “Check Accessibility” command from the drop-down to launch the task pane.

            A list of “Errors” and/or “Warnings” may appear. If these appear, these indicate serious issues that can cause problems for disabled users. Below the list of “Errors” and “Warnings,” you may also see a list of “Tips.” These are issues that may cause problems, but aren’t as serious as the issues shown in the “Errors” or “Warnings” list.

Check Accessibility in Word - Instructions: A picture of the Accessibility Checker task pane in Word.

Check Accessibility in Word – Instructions: A picture of the Accessibility Checker task pane in Word.

            To see the specific items causing the issues in the document, click any collapsible and expandable issue. Then click an item to select it in the document, so you can correct it. For each item selected, what to fix and how to fix it appears in the “Why Fix:” and “How To Fix” sections in the “Additional Information” list at the bottom of the task pane. As you make the corrections, the selected items are removed from that section of the task pane. Click the “X” in the upper-right corner of the “Accessibility Checker” task pane to close it, when finished.

Check Accessibility in Word: Instructions

  1. To check accessibility in Word, click the “File” tab in the Ribbon to open the Backstage View.
  2. In the “Info” section, click the “Check for Issues” drop-down button in the “Inspect Document” area.
  3. Then click the “Check Accessibility” command to launch the task pane.
  4. A list of “Errors” and/or “Warnings” may appear.
  5. If these appear, these indicate serious document accessibility issues for people with disabilities.
  6. Below the list of “Errors” and “Warnings,” you may also see a list of “Tips.” These are issues that may cause problems, but aren’t as serious as the issues shown in the “Errors” or “Warnings” list.
  7. To see the specific items triggering an issue in the document, click any collapsible and expandable issue shown.
  8. Then click an item shown in the list to select it in the document, so you can correct it.
  9. For each item selected, you can see what to fix and how to fix it in the “Why Fix:” and “How To Fix” sections in the “Additional Information” list at the bottom of the task pane.
  10. As you make the corrections, the selected items are removed from that section of the task pane.
  11. Click the “X” in the upper-right corner of the “Accessibility Checker” task pane to close it, when finished.

Check Accessibility in Word: Video Lesson

            The following video lesson, titled “Checking Accessibility,” shows how to check accessibility in Word. This video lesson is from our complete Word training, titled “Mastering Word Made Easy v.2016-2013.”

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