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Create a Contact Group in Outlook- Instructions

by / Wednesday, 02 August 2017 / Published in Latest, Microsoft, Office 2013, Office 2016, Office 365, Outlook 2013, Outlook 2016

Create a Contact Group in Outlook: Overview

            You can create a contact group in Outlook to email several contacts at once. Contact groups are handy for sending emails only to a selected group of people in your contacts folder. Therefore, before you can create a contact group in Outlook, you must create the individual contacts within the “People” folder. The contacts must also have valid email addresses.

            To create a contact group in Outlook, open the “People” folder. Then click the “Home” tab in the Ribbon. Then click the “New Contact Group” button in the “New” button group to open the “Contact Group” window.

            Type a name for the contact group into the “Name:” field at the top of the window. Then click the “Add Members” button in the “Members” group on the “Contact Group” tab within the Ribbon. Then select the “From Outlook Contacts” command from the drop-down menu to open the “Select Members” dialog box.

            The names of the contacts within your “Contacts” folder appear in this window. Select any contact from this list that you want to add to the contact group. Then click the “Members” button to move them into the field at the bottom of this window. Alternatively, double-click a name to add it to the “Members” field. This field contains the names of the contact group members. Repeat this process to add all the desired members to the contact group. Then click the “OK” button in the “Select Members” dialog box.

Create a Contact Group in Outlook - Instructions: A picture of the “Select Members” window within the “Contact Group” window in Outlook.

Create a Contact Group in Outlook – Instructions: A picture of the “Select Members” window within the “Contact Group” window in Outlook.

            The names of the members then appear in the “Contact Group” window. To save the contact group, click the “Save and Close” button in the “Actions” group on the “Contact Group” tab in the Ribbon of the “Contact Group” window. Doing this then creates the contact group in your “People” folder.

Create a Contact Group in Outlook: Instructions

  1. To create a contact group in Outlook, open the “People” folder.
  2. Then click the “Home” tab in the Ribbon.
  3. Then click the “New Contact Group” button in the “New” button group to open the “Contact Group” window.
  4. Type a name for the group into the “Name:” field at the top of the window.
  5. Then click the “Add Members” button in the “Members” group on the “Contact Group” tab within the Ribbon.
  6. Then select the “From Outlook Contacts” command from the drop-down menu to open the “Select Members” dialog box.
  7. The names of the contacts within your “Contacts” folder appear in this window.
  8. Select any contact from this list that you want to add to the contact group.
  9. Then click the “Members” button to move them into the field at the bottom of this window.
  10. Alternatively, double-click a name to add it to the “Members” field.
  11. This field contains the names of the contact group members.
  12. Repeat this process to add all the desired members to the contact group.
  13. Then click the “OK” button in the “Select Members” dialog box.
  14. The names of the members then appear in the “Contact Group” window.
  15. To save the contact group, click the “Save and Close” button in the “Actions” group on the “Contact Group” tab in the Ribbon of the “Contact Group” window.

Create a Contact Group in Outlook: Video Lesson

            The following video, titled “Creating Contact Groups,” shows how to create a contact group in Outlook. This video is from our complete Outlook training, titled “Mastering Outlook Made Easy v.2016-2013.”

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