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Create Building Blocks in Publisher – Tutorial

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Create Building Blocks in Publisher - Tutorial: A picture of the

Create Building Blocks in Publisher: Overview

            You can create building blocks in Publisher to make reusable content you can insert into your publication pages. For example, you could save your company’s logo and name as a custom building block you could insert into future publications without having to recreate all of the content and related formatting. The content that can be saved as a building block can range in complexity from simple text entries to more complex logos and watermarks. The building block content is saved into and organized by galleries.

            You can create your own custom building blocks, or you can use one of the available options you will find in the “Building Block Library.” First, you will need to create the content within a publication that you want to save and reuse as a building block. Often, you will group the content together using the “Group” command prior to saving it. Once you have created the grouped content, you then need to select it.

            Once the content you want to save has been selected, you can save it as a building block by clicking the “Insert” tab in the Ribbon and then clicking the “Page Parts” button in the “Building Blocks” button group. From the dropdown menu of choices, choose the “Add Selection to Page Parts Gallery” command. This will invoke the “Create New Building Block” dialog box where you will give Publisher the information it will need to store and organize the content for later use.

            Enter a name for the building block into the “Title:” field. Enter a brief text description of the saved content into the “Description:” field. You will use the “Gallery:” dropdown to choose the type of gallery into which you want to save the content. To ensure the content is available in the gallery, make sure that the “Show in Gallery” checkbox is checked. Use the “Category:” dropdown to either choose an existing classification category or create a new category for classification purposes. You can enter keywords into the “Keywords:” text box that will allow users to search for the part by keyword, if desired. Once you have finished entering the information, click the “OK” button to save the selected content as a building block into the selected template.

Create Building Blocks in Publisher - Tutorial: A picture of the "Create New Building Block" dialog box in Publisher 2016.

Create Building Blocks in Publisher – Tutorial: A picture of the “Create New Building Block” dialog box in Publisher 2016.

Create Building Blocks in Publisher: Instructions

  1. To create building blocks in Publisher, first create the content within a publication that you want to save and reuse as a building block.
  2. To group your content together so it acts as a single object, select your objects and use the “Group” button in the “Arrange” button group on the “Home” tab.
  3. Select the grouped content you just created and click the “Insert” tab in the Ribbon.
  4. Then click the “Page Parts” dropdown button in the “Building Blocks” button group. Choose the “Add Selection to Page Parts Gallery” command.
  5. In the “Create New Building Block” dialog box, enter a name for the building block into the “Title:” field.
  6. Enter a brief text description of the saved content into the “Description:” field.
  7. Use the “Gallery:” dropdown to choose the type of gallery into which you want to save the content.
  8. To ensure the content is available in the gallery, make sure that the “Show in Gallery” checkbox is checked.
  9. Use the “Category:” dropdown to either choose an existing classification category or create a new category for classification purposes.
  10. Enter keywords into the “Keywords:” text box that will allow users to search for the part by keyword, if desired.
  11. To save the selected content as a building block into the selected template, click the “OK” button.

Create Building Blocks in Publisher: Video Lesson

            The following video lesson, titled “Creating Building Blocks,” shows you how to create building blocks in Publisher 2016. This video lesson is from our complete Publisher training, titled “Mastering Publisher Made Easy v.2016-2013.”

 

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