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Create Subtotal Items in QuickBooks Desktop Pro – Instructions

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A picture showing how to create a subtotal item within QuickBooks Desktop Pro.

Overview of How to Create Subtotal Items in QuickBooks Desktop Pro:

            You can create Subtotal Items in QuickBooks Desktop Pro in the Item List. A “Subtotal” item totals all the previous items within an invoice or sales receipt. It totals all items up to the last subtotal entered, if one was entered. This helps total all the previous line items in an invoice before applying a discount to the subtotal amount.

            You create Subtotal items in QuickBooks Desktop Pro by opening the “Item List,” first. To create a new “Subtotal” item, click the “Item” button in the lower-left corner of the list window. Then select the “New” command. In the “New Item” window, select “Subtotal” from the “Type” drop-down.

            Enter a name for the subtotal into the “Item Name/Number” box. Then enter a description of the subtotal to display in invoices and sales receipts into the “Description” field. After you have created the “Subtotal” item, click the “OK” button to save the item into the “Item List.”

A picture showing how to create a subtotal item within QuickBooks Desktop Pro.

A picture showing how to create a subtotal item within QuickBooks Desktop Pro.

Instructions on How to Create Subtotal Items in QuickBooks Desktop Pro:

  1. To create Subtotal Items in QuickBooks Desktop Pro, select “Lists| Item list” from the Menu Bar to open the “Item List” window.
  2. Then click the “Item” button in the lower-left corner of the list window.
  3. Then select the “New” command.
  4. In the “New Item” window, select “Subtotal” from the “Type” drop-down.
  5. Enter a name for the subtotal into the “Item Name/Number” field.
  6. Then enter a description for the subtotal to display in invoices and sales receipts into the “Description” field.
  7. Click the “OK” button to save the item into the “Item List.”

Video Lesson on How to Create Subtotal Items in QuickBooks Desktop Pro:

            The following video lesson, titled “Subtotals,” shows you how to create subtotal items in QuickBooks Desktop Pro. This video lesson is from our complete QuickBooks tutorial, titled “Mastering QuickBooks Desktop Pro Made Easy v.2022.”

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