Creating Contacts in Microsoft Outlook 2010

Creating Contacts in Microsoft Outlook 2010: Video

This video shows creating contacts in Microsoft Outlook 2010.

Creating Contacts: Overview

To add a new contact to the Contacts folder, you must first open the Contacts folder in Outlook. Then click the “New Contact” button in the “New” group on the “Home” tab in the Ribbon in Outlook 2010 or within the Standard toolbar in Outlook 2007. In either version, you could also simply double-click in the blank space inside the Contacts folder pane.

This will bring up the “Contact” window, where you can enter the contact’s details. In the “Contact” window, you enter all of the information that you wish to keep about the contact into the available fields. Click the “General” button in the “Show” group on the “Contact” tab in the Ribbon to display fields for the basic contact information, like a contact’s name and address. You can click the “Details” button in the “Show” group to display fields that allow you to enter detailed information, like a contact’s department and assistant’s name.

Click the “Activities” button in the “Show” group to show activities that you have performed with that contact. You can click the “Certificates” button to list certificates that you can use to send encrypted mail to this contact. Click the “All Fields” button to select a type of field information to enter in the “Select from:” drop-down. All of the fields categorized under that field type will be displayed. You can then enter or edit the information in the fields using this tab.

Also note that you can also click the “New…” button at the bottom of the “All Fields” view to create new types of data fields to store whatever information you want about the contact. You can then store this custom field information just like you store their name and email address. Whenever you have finished entering all of the information that you want to keep for your contact in the “Contact” window, just click the “Save and Close” button in the “Actions” group on the “Contacts” tab in the Ribbon. You could also click the “Save and New” button instead, to save the entry and then create another new, blank contact. This is useful when you are creating multiple contacts in a single session.