Try the PowerPoint Course for Free!

Format Paragraphs in PowerPoint – Instructions

/ / Latest, Microsoft, Office 2013, Office 2016, Office 365, PowerPoint 2013, PowerPoint 2016
Format Paragraphs in PowerPoint - Instructions: A picture of a user formatting paragraphs in PowerPoint using the “Paragraph” dialog box.

Format Paragraphs in PowerPoint: Overview

            You can easily format paragraphs in PowerPoint. To format all paragraphs in a text-containing object in PowerPoint, click the border of the object to select it. Doing this turns the text-containing object into “object” mode. This mode applies your formatting to all text within the object. Note that some paragraph formatting options, like “Increase Indent” and “Decrease Indent,” are not available in this mode. To display all paragraph formatting options, instead, click into the text within the object to place the object into “text edit” mode. Then select only the paragraphs within the object to format.

            After selecting the paragraphs, click the “Home” tab in the Ribbon. Then click the buttons in the “Paragraph” button group you want to apply. Holding your mouse pointer over each button in this button group shows a screen tip. The screen tip contains the name and function of each button. Some buttons, like the “Bullets” button, have small drop-down arrows on them. Clicking these lets you select a choice from a drop-down menu that appears. Other buttons, like “Align Text Left” and “Increase Indent,” you simply click to apply or remove the button’s formatting.

            To format paragraphs in PowerPoint using the “Paragraph” dialog box, click the “Paragraph” dialog box launcher button in the lower-right corner of the “Paragraph” button group. The “Paragraph” dialog box lets you set all the properties of selected paragraphs.

Format Paragraphs in PowerPoint - Instructions: A picture of a user formatting paragraphs in PowerPoint using the “Paragraph” dialog box.

Format Paragraphs in PowerPoint – Instructions: A picture of a user formatting paragraphs in PowerPoint using the “Paragraph” dialog box.

            In the “General” section, then use the drop-down to select a paragraph alignment. The “Indentation” section lets you set all paragraph indentation. Here, use the spinners and drop-downs to set the entire paragraph indentation or set special paragraph indentation, like “First Line Indent” or “Hanging Indent.”

            The “Spacing” section lets you set the amount of spacing applied before and after paragraphs. You set this by using the “Before:” and “After:” spinners. To then set line spacing for the selected paragraphs, use the “Line Spacing:” drop-down and spinner. After you format paragraphs in PowerPoint using the “Paragraph” dialog box, then click the “OK” button to apply the formatting.

Format Paragraphs in PowerPoint: Instructions

  1. To format all paragraphs within an object, click the object’s border to place it into “object” mode.
  2. Alternatively, to apply formatting changes to specific paragraphs only, click into the object to place it into “text edit” mode.
  3. Then click and drag to select only the paragraphs to format.
  4. To apply paragraph formatting after selecting the paragraphs, click the buttons in the “Paragraph” button group on the “Home” tab in the Ribbon.
  5. Alternatively, to format paragraphs in PowerPoint using the “Paragraph” dialog box, click the “Paragraph” dialog box launcher button in the lower-right corner of the “Paragraph” button group.
  6. To select your desired paragraph alignment, use the drop-down in the “General” section.
  7. In the “Indentation” section, use the spinners and drop-downs to set the entire paragraph indentation or set special paragraph indentation, like a “First Line Indent” or a “Hanging Indent.”
  8. To set the amount of spacing to apply before and after paragraphs, use the “Before:” and “After:” spinners in the “Spacing” section.
  9. You can also use the “Line Spacing:” drop-down and spinner to set line spacing for the selected paragraphs.
  10. To then apply the paragraph formatting, click the “OK” button in the dialog box.

Format Paragraphs in PowerPoint: Video Lesson

            The following video lesson, titled “Paragraph Formatting,” shows how to format paragraphs in PowerPoint. This video lesson is from our complete PowerPoint tutorial, titled “Mastering PowerPoint Made Easy v.2016-2013.”

 

Recent Posts

Archives

TOP
Sale!    $12 Courses! 2 Days 12 Hours 54 Minutes 26 Seconds      $50 $12 All Individual Courses
See Deals