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Insert a Chart in PowerPoint – Tutorial

/ / Latest, Microsoft, Office 2016, PowerPoint 2016
Insert a Chart in PowerPoint - Tutorial: A picture of a user inserting a chart in PowerPoint 2016.

Insert a Chart in PowerPoint: Overview

            To insert a chart in PowerPoint, click the “Insert” tab in the Ribbon. Then click the “Chart” button in the “Illustrations” button group on the “Insert” tab. Doing this then opens the “Insert Chart” dialog box. This dialog box lets you select the desired chart type and subtype to insert. Then click the “OK” button to insert a chart of the selected type into your presentation. The source data of the chart also opens and displays in an Excel worksheet. Enter the data you want to chart into the Excel worksheet. After you enter the data for the chart, close the Excel worksheet. The chart then appears on your slide.

Insert a Chart in PowerPoint - Tutorial: A picture of a user inserting a chart in PowerPoint 2016.

Insert a Chart in PowerPoint – Tutorial: A picture of a user inserting a chart in PowerPoint 2016.

            When you select a chart, PowerPoint displays the “Chart Tools” contextual tab in the Ribbon. The functions in the button groups of these tabs let you edit and format the chart, just as in Excel. PowerPoint 2016 offers six new charts to make your presentations even more dynamic than before.  Each of these new charts are designed for easy data visualization. The new charts available are “Box and Whisker,” “Treemap,” “Sunburst,” “Histogram,” “Pareto (found within Histogram),” and “Waterfall.”

Insert a Chart in PowerPoint: Instructions

  1. To insert a chart in PowerPoint, click the “Insert” tab in the Ribbon.
  2. Then click the “Chart” button in the “Illustrations” button group on the “Insert” tab.
  3. This will open the “Insert Chart” dialog box, where you can select the desired chart type and subtype to insert.
  4. The chart appears in your presentation and also opens and displays the chart’s source data in an Excel worksheet.
  5. Enter the data you want to chart into the Excel sheet.
  6. After inserting a chart, the program switches modes. The “Chart Tools” contextual tab appears in the Ribbon. You can use the functions in these tabs to edit and format the chart, as you would in Excel.
  7. Once you have entered the desired data to chart, you can close Excel.
  8. PowerPoint 2016 offers six new charts to make your presentations even more dynamic. The new charts available are “Box and Whisker,” “Treemap,” “Sunburst,” “Histogram,” “Pareto (found within Histogram),” and “Waterfall.”

Insert a Chart in PowerPoint: Video Lesson

            The following video lesson, titled “Inserting Charts,” shows how to insert a chart in PowerPoint. This video is from our complete PowerPoint training, titled “Mastering PowerPoint Made Easy v.2016-2013.”

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