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Insert a Table of Figures in Word

/ / Latest, Microsoft, Office 2013, Office 2016, Office 365, Word 2013, Word 2016

Insert a Table of Figures in Word: Overview

            You can insert a table of figures in Word, which is similar to a table of contents. After you insert a table of figures in Word, any document objects with captions appear in the table of figures. They are sorted by number and appear in a list.

            To be able to create a table of figures, your document should contain captioned figures. However, can also create a table of figures using styles. We will first discuss creating a table of figures using captions. If you need to learn how to add captions to objects in a Word document, you should first watch the following free video lesson, titled “Inserting Captions” to see how.

Insert a Table of Figures in Word – Instructions: A related video lesson that shows how to apply captions to document objects before inserting a table of figures in Word.

            After applying captions to your document’s objects, place your cursor at the point in your document where you want to insert a table of figures in Word. Then click the “References” tab in the Ribbon. In the “Captions” button group, then click the “Insert Table of Figures” button. Doing this then opens the “Table of Figures” dialog box and selects the “Table of Figures” tab within it.

            The “Print Preview” and “Web Preview” sections show how your table of figures appears if printed or viewed in a web browser. You can use the checkboxes and drop-downs in this dialog box to set the look of your table of figures. In this way, it is just like when creating an index or table of contents.

            If you select the “From template” choice from the “Formats” drop-down, you can then click the “Modify…” button to open the “Style” dialog box. This dialog box lets you choose a new style for your table of figures, if desired. Select a style to modify and click the “Modify…” button in the “Style” dialog box to open another dialog box where you can change the table of figures style. Make any changes you want and then click the “OK” button until you return to the “Table of Figures” dialog box.  When finished, click “OK” in the “Table of Figures” dialog box to insert the table of figures into your document.

Insert a Table of Figures in Word - Instructions: A picture of a user inserting a table of figures in Word.

Insert a Table of Figures in Word – Instructions: A picture of a user inserting a table of figures in Word.

            To insert a table of figures in Word using styles instead of captions, first apply a selected style to the names of the document objects to show in the table of figures. If you need to learn how to apply styles in Word, you should first watch the following free video lesson, titled “Applying Styles,” to see how.

Insert a Table of Figures in Word – Instructions: A related video lesson that shows how to apply styles to the names of document objects before inserting a table of figures in Word.

            Place your cursor into the document where you want to insert a table of figures in Word. Then open the “Table of Figures” dialog box, as described at the beginning of this lesson. Then click the “Options…” button to open the “Table of Figures Options” dialog box. Check the “Style” checkbox and then choose the style to use to make the table of figures from the drop-down to the right. This should be the same style you applied to your object names in Word. Then click the “OK” button in the “Table of Figures Options” dialog box to return to the “Table of Figures” dialog box.

            Then click the “OK” button insert a table of figures in Word that lists every object name to which you applied the selected style. This is helpful if you apply a specific style to the names of the objects to list in your table of figures within the different sections of your document.

Insert a Table of Figures in Word: Instructions

Instructions on How to Prepare to Insert a Table of Figures in Word

  1. To insert a table of figures in Word, you must first apply captions to the figures to include in the table of figures.
  2. Alternatively, you must first apply a selected style to the names of the figures to include.

Instructions on How to Insert a Table of Figures in Word from Captions

  1. To insert a table of figures in Word from captions, place your cursor into the document where you want to insert the table of figures in Word.
  2. Then click the “References” tab in the Ribbon.
  3. Then click the “Insert Table of Figures” button, in the “Captions” button group.
  4. Doing this then opens the “Table of Figures” dialog box and selects the “Table of Figures” tab.
  5. The “Print Preview” and “Web Preview” sections show how your table of figures appears in your document and on the web.
  6. Use the checkboxes and drop-downs in this dialog box to set the look of the table of figures.
  7. To choose a new style for your table of figures if you selected the “From template” choice from the “Formats” drop-down, click the “Modify…” button to open the “Styles” dialog box.
  8. Select a style to modify and click the “Modify…” button in the “Style” dialog box to open a dialog box where you can change the table of figures style.
  9. Make any changes you want and then click the “OK” button until you return to the “Table of Figures” dialog box.
  10. Click the “OK” button after making all your changes to insert a table of figures in Word and close the dialog box.

Instructions on How to Insert a Table of Figures in Word from Styles

  1. To insert a table of figures in Word using styles, place your cursor into the document where you want to insert the table of figures in Word.
  2. Then click the “References” tab in the Ribbon.
  3. Then click the “Insert Table of Figures” button in the “Captions” button group.
  4. Doing this then opens the “Table of Figures” dialog box and shows the “Table of Figures” tab.
  5. Then click the “Options…” button to open the “Table of Figures Options” dialog box.
  6. Then check the “Style” checkbox and choose the style you applied to the names of the figures to include in the table of figures from the drop-down to the right.
  7. Click the “OK” button in the “Table of Figures Options” dialog box to return to the “Table of Figures” dialog box.
  8. Click the “OK” button to have Word list every object to which you applied the selected style in a table of figures.

Insert a Table of Figures in Word: Video Lesson

            The following video lesson, titled “Inserting a Table of Figures,” shows you how to insert a table of figures in Word. If you’d like to learn more about Word, this video lesson is from our complete Word tutorial, titled “Mastering Word Made Easy v.2016-2013.”

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