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Insert Comments in Word – Instructions and Video Lesson

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Insert Comments in Word - Instructions and Video Lesson: A picture of a user inserting a comment into a Word document.

Insert Comments in Word: Overview

            You can insert comments in Word within documents. You often use comments to make notes within shared documents in Word. This lets you add a quick note on possible changes or insert a reminder to add missing content to a document.

How to Insert Comments in Word

            To insert comments in Word, first place your insertion mark cursor at the document location at which to place the comment. Then click the “Insert” tab in the Ribbon. Then click the “Comment” button in the “Comments” button group. Alternatively, click the “Review” tab in the Ribbon. Then click the “New Comment” button in the “Comments” button group.

            Using either method then inserts a comment and opens a text box at the right side of the document. Enter the text of the comment into the text box. After entering your comment, click into the document to set the comment. You can insert as many comments into your Word documents as you need.

Insert Comments in Word - Instructions and Video Lesson: A picture of a user inserting a comment into a Word document.

Insert Comments in Word – Instructions and Video Lesson: A picture of a user inserting a comment into a Word document.

How to Navigate Comments in Word

            To navigate through the document’s comments in Word, click the “Review” tab in the Ribbon. Then click the “Previous” and “Next” buttons in the “Comments” button group.

How to Show and Hide Comments in Word

            To turn the display of document comments on or off in Word, click the “Review” tab in the Ribbon. Then click the “Show Comments” toggle button in the “Comments” button group. When hiding comments, they appear as small word balloon icons at the right side of the document window. To temporarily show hidden comments in a small pop-up window, click these icons. You can edit the comment in the pop-up window, if needed. To close the pop-up comment window, click the “X” button in its upper-right corner.

How to Delete Comments in Word

            To delete a comment in Word, select the comment to delete. Then click the “Review” tab in the Ribbon. Then click the “Delete” button in the “Comments” button group. Directly clicking the button removes only the selected comment. Alternatively, to view all comment deletion options, click the drop-down portion of the “Delete” button to show a drop-down menu of choices. From this drop-down menu, you can choose the “Delete,” “Delete All Comments Shown” or “Delete All Comments in Document” command, instead.

Insert Comments in Word: Instructions

Instructions on How to Insert Comments in Word

  1. To insert comments in Word, first place your insertion mark cursor at the document location at which to place the comment.
  2. Then click the “Insert” tab in the Ribbon.
  3. Then click the “Comment” button in the “Comments” button group.
  4. Alternatively, to insert comments in Word, click the “Review” tab in the Ribbon.
  5. Then click the “New Comment” button in the “Comments” button group.
  6. Using either method then inserts a comment and opens a text box at the right side of the document.
  7. Enter the text of the comment into the text box.
  8. To set the comment after entering your comment, click into the document.
  9. You can insert as many comments into your documents as you need.

Instructions on How to Navigate Comments in Word

  1. To navigate through the document’s comments in Word, click the “Review” tab in the Ribbon.
  2. Then click the “Previous” and “Next” buttons in the “Comments” button group.

Instructions on How to Show and Hide Comments in Word

  1. To turn the display of document comments on or off in Word, click the “Review” tab in the Ribbon.
  2. Then click the “Show Comments” toggle button in the “Comments” button group.
  3. When hiding comments, they appear as small word balloon icons at the right side of the document window.
  4. To temporarily show hidden comments in a small pop-up window, click these icons.
  5. You can edit the comment in the pop-up window, if needed.
  6. To close the pop-up comment window, click the “X” button in its upper-right corner.

Instructions on How to Delete Comments in Word

  1. To delete a comment in Word, select the comment to delete.
  2. Then click the “Review” tab in the Ribbon.
  3. Then click the “Delete” button in the “Comments” button group. Directly clicking the button removes only the selected comment.
  4. Alternatively, to view all comment deletion options, click the drop-down portion of the “Delete” button to show a drop-down menu of choices.
  5. From this drop-down menu, you can choose the “Delete,” “Delete All Comments Shown” or “Delete All Comments in Document” command, instead.

Insert Comments in Word: Video Lesson

            The following video lesson, titled “Inserting Comments,” shows how to insert comments in Word. This video lesson is from our complete Word tutorial, titled “Mastering Word Made Easy v.2019 and 365.”

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