Insert Comments in Word – Instructions and Video Lesson

Insert Comments in Word: Video Lesson

          This video lesson, titled “Word for Microsoft 365 Tutorial: How to Insert Comments in Word,” shows how to insert comments in Word and manage comments. This video lesson is from our complete Word tutorial, titled Mastering Word Made Easy™.

Instructions:

How to Insert Comments in Word:

1. To insert a new threaded comment into a Word document, select the document content to which to add the comment.
2. Then click the “New Comment” button in the “Comments” button group on the “Review” tab of the Ribbon.
3. Word then creates a new threaded comment, which shows the default username of the current Microsoft 365 user.
4. Type the comment to post into the text box here.
5. Then click the “Post comment” button in the threaded comment.

How to Respond to a Post in a Threaded Comment in Word:

1. To respond to a post within a threaded comment in Word for Microsoft 365, click into the “Reply” field, type your reply, and click the “Post reply” button to finish.

How to Edit a Comment in Word:

1. To edit one of your threaded comments, roll over the comment to edit within the threaded comment and click the “Edit comment” button.
2. Then edit the comment and click the “Post comment” checkmark button below it.

How to Delete a Comment or Comment Reply in Word:

1. To delete an entire threaded comment in Word for Microsoft 365, select the threaded comment to delete.
2. Then click the “Delete” button in the “Comments” button group on the “Review” tab of the Ribbon.
3. Separately, to delete a posted reply comment within a larger threaded comment, hover over the reply to delete within the threaded comment.
4. Then click the “More comment actions” button that appears towards the upper-right corner of the comment and select the “Delete comment” command from its drop-down menu.

How to Mark a Comment as Resolved in Word or Reopen a Resolved Comment:

1. To mark a threaded comment in Word for Microsoft 365 as resolved, which keeps the threaded comment in the document but locks the thread from further comments, hover over the threaded comment to mark as resolved, click the “More thread actions” button in its upper-right corner, which looks like an ellipsis mark, and then select the “Resolve thread” command.
2. The threaded comment then appears as a word balloon icon with a checkmark in it in the document’s margin.
3. If needed, to reopen a resolved threaded comment, click this icon to show the comment in the “Comments” pane at the right side of the window.
4. Then click the “Reopen” button at the top of the comment, which looks like a backward-circling arrow, to reopen the threaded comment for further commenting again.

How to Close the Comments Pane in Word:

1. To close the “Comments” pane in Word, click the “X” in its upper-right corner.

How to View Comments in Word:

1. To view a threaded comment in Word, click it to select it.
2. It then appears onscreen so you can read it.
3. If desired, to start reading a selected threaded comment in Word for Microsoft 365 and then move through all the other threaded comments, either click the “Previous Comment” or “Next Comment” button in the “Comments” button group on the “Review” tab of the Ribbon to move through all the threaded comments.
4. To view comments in a list in Word for Microsoft 365, click the drop-down part of the “Show Comments” button in the “Comments” button group on the “Review” tab of the Ribbon, and choose the “List” command.
5. To instead show contextual comments in Word for Microsoft 365, click the drop-down part of the “Show Comments” button, and select the “Contextual” command.
6. Alternatively, to toggle showing comments in the Word document or just showing icons for the comments in the margins in Word, click the “Show Comments” button in the “Comments” button group on the “Review” tab of the Ribbon to toggle their display.

How to Set Printing Options for Comments in Word:

1. To set the options for printing threaded comments in Word for Microsoft 365, click the “File” tab in the Ribbon.
2. Then select the “Print” command at the left side of the backstage view.
3. To print a list of markup changes only, which shows the changes to the Word document in a list without the document’s content, select the “List of Markup” choice from the “Document Info” section of the drop-down menu that appears when you click the first drop-down under the “Settings” section to the right in the backstage view.
4. Then print the document info to see the list. You cannot see the list of changes in the print preview.
5. Alternatively, to print a Word document and show its threaded comments, select the pages to print by selecting the desired choice from the “Document” section of the drop-down menu that appears when you click the first drop-down under the “Settings” section to the right in the backstage view.
6. Then click the same drop-down again and ensure there is a checkmark in front of the “Print Markup” command in the same drop-down menu.
7. If there isn’t checkmark, then click the command to toggle it on.
8. If checked, this setting prints the most recent reply for each threaded comment on a page when it prints the document.
9. Alternatively, to hide the printing of threaded comments in Word, click to uncheck the “Print Markup” command and hide the display of the document comments in the print job.