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Insert Comments in Word – Instructions and Video Lesson

by / Monday, 31 July 2017 / Published in Latest, Microsoft, Office 2013, Office 2016, Office 365, Word 2013, Word 2016

Insert Comments in Word: Overview

            You can insert comments in Word within documents. You often use comments to make notes within shared documents in Word. This lets you add a quick note on possible changes or insert a reminder to add missing content to a document.

            To insert comments in Word, place your cursor at the location where you want to place the comment. Then click the “Insert” tab in the Ribbon and choose the “Comment” button in the “Comments” button group. Alternatively, click the “Review” tab in the Ribbon and then click the “New Comment” button in the “Comments” button group.

            Using either method inserts a comment and opens a text box at the right side of the document. Enter the text of the comment into the text box. When you are finished entering your comment, click into the document to set the comment.

Insert Comments in Word - Instructions and Video Lesson: A picture of a user inserting a comment into a Word document.

Insert Comments in Word – Instructions and Video Lesson: A picture of a user inserting a comment into a Word document.

            You can insert as many comments into your documents as you need. To navigate through the comments in your document, click the “Review” tab in the Ribbon. Then use the “Previous” and “Next” buttons in the “Comments” button group.

            To show or hide the comments, click the “Show Comments” toggle button in the same “Comments” button group. When hidden, comments appear as small word balloon icons at the right side of the document window. You can click these icons to temporarily show the comment in a small pop-up window. You can edit the comment in the pop-up window, if needed. To close the pop-up comment window, click the “X” button in its upper-right corner.

            To delete a comment, select the comment to delete. Then click the “Delete” button in the “Comments” button group on the “Review” tab in the Ribbon. Clicking the button’s top portion removes only the selected comment. To show a menu of options, click the drop-down portion of the “Delete” button, instead. From this menu, you can choose “Delete,” “Delete All Comments Shown” or “Delete All Comments in Document.”

Insert Comments in Word: Instructions

  1. To insert comments in Word, place your cursor at the location where you want to place the comment.
  2. Then click the “Insert” tab in the Ribbon and choose the “Comment” button in the “Comments” button group.
  3. Alternatively, click the “Review” tab in the Ribbon and then click the “New Comment” button in the “Comments” button group.
  4. Enter the text of the comment into the text box.
  5. When you are finished entering your comment, click into the document to set the comment.
  6. To navigate through your comments, use the “Previous” or “Next” buttons on the “Review” tab in the “Comments” button group.
  7. To show or hide the comments, click the “Show Comments” toggle button in the same “Comments” button group.
  8. When hidden, comments appear as small word balloon icons at the right side of the document window.
  9. To temporarily show the comment in a small pop-up window, click this icon.
  10. You can edit the comment in the pop-up window, if needed.
  11. To close the pop-up comment window, click the “X” button in its upper-right corner.
  12. To delete a single comment, select the comment to delete.
  13. Click the top portion of the “Delete” button in the “Comments” button group of the “Review” tab.
  14. Alternatively, click the drop-down portion of the “Delete” button and choose the “Delete” command.
  15. To delete multiple comments, click the drop-down portion of the “Comments” button.
  16. Then choose either the “Delete All Comments Shown” or “Delete All Comments in Document” command.

Insert Comments in Word: Video Lesson

            The following video lesson, titled “Inserting Comments,” shows how to insert comments in Word. This video lesson is from our complete Word tutorial, titled “Mastering Word Made Easy v.2016-2013.”

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