Try the PowerPoint Course for Free!

Insert Video in PowerPoint – Instructions

/ / Latest, Microsoft, Office 2013, Office 2016, Office 365, PowerPoint 2013, PowerPoint 2016
Insert Video in PowerPoint: A picture of a user inserting a video into a PowerPoint slide.

Insert Video in PowerPoint: Overview

            You can insert video in PowerPoint within presentation slides. You can create video files with several different types of software. If you have a digital camcorder, you may have software that lets you save video as one of the files types accepted by PowerPoint. PowerPoint prefers “.mp4” videos encoded with H.264 video (a.k.a. MPEG-4 AVC) and AAC audio. It also accepts the “.asf,” “.avi,” “.wmv,” and “.mpeg” file types. It can also use other video, although you may have to embed those files as objects.

            When you insert video in PowerPoint, you can either insert a video from your PC or insert an online video. It is important to note that if you insert a movie from your PC into a presentation slide, the file is linked to the PowerPoint presentation and not embedded. So, if you move the presentation to another computer, you may need to move the linked video too.

Insert Video in PowerPoint: How to Insert Video from Your Computer

            To insert video in PowerPoint from your computer, click the “Insert” tab in the Ribbon. Then click the “Video” dropdown button in the “Media” button group. Then select the “Video on My PC…” command from the “Video” button’s dropdown menu.

Insert Video in PowerPoint: A picture of a user inserting a video into a PowerPoint slide.

Insert Video in PowerPoint: A picture of a user inserting a video into a PowerPoint slide.

            At that point, the “Insert Video” dialog box appears. Use this dialog box to navigate to and then select the video file to insert into the PowerPoint slide. Then click the “Insert” button to insert the video into the slide.

Insert Video in PowerPoint: How to Insert Video from Online Sources

            To insert video in PowerPoint from an online source, click the “Insert” tab in the Ribbon. Then click the “Video” dropdown button in the “Media” button group. Then select the “Online Video…” command from the “Video” button’s dropdown menu, instead. Doing this then opens the “Insert Video” window.

            To search YouTube for an online video to insert, type a search term into the “Search YouTube” field in the “YouTube” section. Then click the “Search” button to the right of the field.

            To insert video in PowerPoint from your SharePoint or OneDrive online storage if you are logged-in with your Microsoft account, click the “Browse” button in either the “SharePoint” or “OneDrive” sections.

            To insert video in PowerPoint from a video embed code you have copied from a video sharing website, paste the embed code into the “Paste embed code here” field in the “From a Video Embed Code” section. Then click the “Insert” button at the right end of the field.

            If your Microsoft account is logged-in and you have your Facebook account linked, you can click the Facebook button at the bottom of the “Insert Video” dialog box to open Facebook and insert a Facebook video. You must connect your Facebook and Office accounts to use Facebook. After connecting your accounts, a “Facebook” section appears in the “Insert Video” dialog box, where you can click the “Browse” link to select a video you have uploaded to Facebook.

Insert Video in PowerPoint: Video Playback and Editing Options

            After selecting the video in the presentation slide, the “Format” and “Playback” tabs of the “Video Tools” contextual tab appear in the Ribbon. To select when to play the video when using Slide Show view, click the “Playback” tab. Then click the “Start” dropdown in the “Video Options” button group. Then select either “Automatically” to have the media play automatically or “On Click” to play the video when clicked.

            You can move and resize a video just as you would a picture or shape. For videos inserted from a file on your computer, you also have many formatting options on the “Format” tab of the “Video Tools” contextual tab in the Ribbon. These are many of the same options you have when formatting shapes or pictures. Note that you may not be able to change some attributes of videos inserted from online resources. Any button that is “greyed-out” on the “Format” or “Playback” tabs is unavailable for online videos.

            On the “Playback” tab of the “Video Tools” contextual tab in the Ribbon, you can set additional playback options. To do this, check the checkboxes in the “Video Options” button group, if available for the selected video clip. For videos inserted from a file on your computer, you can use the buttons in the “Editing” button group to trim the video duration or select how long to fade in or out when playing. You can also click the “Play” button in the “Preview” group on either tab in the “Video Tools” contextual tab to preview the video while in the “Normal” view of the presentation.

Insert Video in PowerPoint: Instructions

Insert Video in PowerPoint: Instructions to Insert Video in PowerPoint

  1. To insert video in PowerPoint, click the “Insert” tab in the Ribbon.
  2. Then click the “Video” dropdown button in the “Media” button group.
  3. To insert video from your computer, select the “Video on My PC…” command from the “Video” button’s dropdown menu.
  4. Use the “Insert Video” dialog box that appears to navigate to and then select the video file to insert.
  5. Then click the “Insert” button to insert the video.
  6. Alternatively, to insert an online video, select the “Online Video…” command from the “Video” button’s dropdown menu
  7. Doing this then opens the “Insert Video” window.
  8. To search YouTube for an online video to insert, type a search term into the “Search YouTube” field in the “YouTube” section.
  9. Then click the “Search” button to the right of the field.
  10. To insert a video from SharePoint or OneDrive if you are logged-in to your Microsoft account, click the “Browse” button in either the “SharePoint” or “OneDrive” sections.
  11. To insert a video from an embed code copied from a video sharing site, paste the embed code into the “Paste embed code here” field in the “From a Video Embed Code” section.
  12. Then click the “Insert” button at the right end of the field.
  13. To insert a Facebook video if your Microsoft account is logged-in and your Facebook account is linked, click the Facebook button at the bottom of the “Insert Video” dialog box to access your Facebook account and insert a Facebook video.
  14. You must connect your Facebook and Office accounts to use Facebook.
  15. After connecting your accounts, a “Facebook” section appears in the “Insert Video” dialog box.
  16. Then click the “Browse” link to select from the videos you have uploaded to Facebook.

Insert Video in PowerPoint: Instructions to Set Video Playback and Editing Options

  1. To set playback and video options, select the video in the presentation slide to show the “Format” and “Playback” tabs of the “Video Tools” contextual tab in the Ribbon.
  2. To select when to play the video when using Slide Show view, click the “Playback” tab.
  3. Then click the “Start” dropdown in the “Video Options” button group.
  4. Select either “Automatically” to have the media play automatically or “On Click” to play the video when clicked.
  5. To change the formatting for videos inserted from a file on your computer, use the formatting options on the “Format” tab of the “Video Tools” contextual tab in the Ribbon.
  6. Any button that is “greyed-out” on the “Format” or “Playback” tabs is unavailable to use with online videos.
  7. To set additional playback options click the “Playback” tab within the “Video Tools” contextual tab in the Ribbon.
  8. Then check the desired checkboxes in the “Video Options” button group, if available for the selected video.
  9. For videos from your computer, to trim the video length or select how long to fade in or out when playing, use the buttons in the “Editing” button group.
  10. To preview the video in the “Normal” view of a presentation, click the “Play” button in the “Preview” button group on either tab of the “Video Tools” contextual tab.

Insert Video in PowerPoint: Video Lesson

            The following video lesson, titled “Inserting Videos,” shows you how to insert video in PowerPoint. This lesson on how to insert video in PowerPoint is from our complete PowerPoint training, titled “Mastering PowerPoint Made Easy v.2016-2013.”

TOP
$199 $49 Entire Library! -1 Days 23 Hours 23 Minutes 54 Seconds      Get a better deal!
Get Coupon