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Master Pages in Publisher – Tutorial

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Master Pages in Microsoft Publisher - Tutorial: A picture of a user creating a new master page in Publisher.

Master Pages in Publisher: Overview

            Master pages in Publisher let you change the default appearance of pages in a publication. The master pages in Publisher contain the default objects and content you want to apply as a page layout to a publication page. Pages you add to a publication receive their default formatting from the master page’s specifications. You can have several master pages in Publisher within a single publication. You can create and customize your own master pages in Publisher and then save them as custom templates for future use.

            To display the “Master Page” view, click the “View” tab in the Ribbon. Then click the “Master Page” button in the “Views” button group on the “View” tab in the Ribbon. The master pages for the current publication will appear in the Navigation Pane at the left side of the window. Click a master page in the Navigation Pane to display it for editing in the main window. This causes the “Master Page” tab to be displayed in the Ribbon. Use the buttons on this tab to manipulate the master pages in Publisher within the publication.

            To add a new master page, click the “Add Master Page” button in the “Master Page” button group. This will open the “New Master Page” dialog box. Here, enter an identifier for the master page into the “Page ID (1 character):” text box. Typically, master pages in Publisher are identified in alphabetical order. Enter a description of the master page into the “Description:” text box. To create a two-page master page, check the “Two-page master” checkbox. When finished, click the “OK” button.

Master Pages in Publisher - Tutorial: A picture of a user creating a new master page in Publisher.

Master Pages in Publisher – Tutorial: A picture of a user creating a new master page in Publisher.

            To customize a master page in Publisher, first select it in the Navigation Pane. You can then add any default content you want show in your publication pages into the selected master page. This is a great place to add building block content you want to have displayed on your pages. You can also apply any other design items you want to apply to publication pages within the selected master page. Content within a master page is not editable within the publication pages to which the master page is applied. However, it is an excellent place to insert content that will not change. This includes page numbers, design elements, and custom header and footer information.

            To access the header and footer in your selected master page, click the “Show Header/Footer” button in the “Header & Footer” button group. This places your insertion marker at the left edge of the header or footer each time you click this button. You can then use the “Tab” key on your keyboard to move to the center or right tab within the header or footer, if desired. Once your insertion marker is at the desired location, click the “Insert Page Number” button in the “Header & Footer” button group to insert a page number into the text box. You can also click the “Insert Date” or “Insert Time” buttons in the “Header & Footer” button group to insert date or time stamps into the text box at the indicated locations. You can also simply type your own custom header and footer information, if desired. Once you have entered your custom header and footer information, click into the page area to quit editing the headers and footers.

            Back in the “Master Page” button group, you can click the “Two Page Master” button to switch the currently selected master page between a two-page and one-page layout. If you click this button when you have a two-page master page selected, Publisher will warn you that all objects on the left master page will be deleted and replaced by the objects on the right master page. You will need to click the “OK” button in the confirmation dialog box to continue.

            Click the “Apply To” dropdown button to apply the currently selected master page to other pages within your publication. From the dropdown you can select the “Apply to All Pages” command to apply the selected master page to all the publication pages. Select “Apply to Current Page” to apply the master page to the currently selected publication page. You could also select the “Apply Master Page…” command to open the “Apply Master Page” dialog box. In this dialog box, you have the option to apply the currently selected master page to all, the current page, or a page range within the publication. If you select the “Pages” option, enter the page range into the adjacent text boxes. Then click the “OK” button to finish.

            To duplicate the selected master page, click the “Duplicate” button in the “Master Page” button group. Enter an ID and description for the duplicate into the “Duplicate Master Page” dialog box that appears. Then click the “OK” button to finish.

            If you want to rename a selected master page, click the “Rename” button in the “Master Page” button group. This will open the “Rename Master Page” dialog box. Then enter a new ID and description for the master page. Click the “OK” button to rename the selected master page.

            To delete the currently selected master page from your publication, click the “Delete” button in the “Master Page” button group. If you do this, Publisher will warn you that if the master page has been applied to any pages in your publication, the first master page will be applied in its place as a substitution. If this is fine, then click the “Yes” button to delete the selected master page.

            Once you have finished customizing master pages in Publisher, click the “Close Master Page” button in the “Close” button group on the “Master Page” tab in the Ribbon to close the master page view.

Master Pages in Publisher: Instructions

  1. To display the “Master Page” view, click the “View” tab in the Ribbon.
  2. Click the “Master Page” button in the “Views” button group on the “View” tab in the Ribbon.
  3. Master pages in Publisher appear in the Navigation Pane at the left side of the window.
  4. Click a master page in the Navigation Pane to display it for editing in the main window. Also, a new “Master Page” tab appears within the Ribbon.
  5. To add a new master page, click the “Add Master Page” button in the “Master Page” button group.
  6. This opens the “New Master Page” dialog box.
  7. Then enter an identifier for the master page into the “Page ID (1 character):” text box.
  8. Then enter a description of the master page into the “Description:” text box.
  9. To create a two-page master page, check the “Two-page master” checkbox.
  10. When you are finished, then click the “OK” button.
  11. To customize a master page, first select it in the Navigation Pane.
  12. Add any content to show in your publication pages by default into the selected master page. This content is not editable when applied to the actual pages in your publication.
  13. To access the header and footer in your selected master page, click the “Show Header/Footer” button in the “Header & Footer” button group.
  14. This places the insertion marker at the left edge of the header or footer each time you click this button.
  15. You can then use the “Tab” key on your keyboard to move to the center or right tab within the header or footer, if desired.
  16. To insert a page number into the text box once your insertion marker is at the desired location, click the “Insert Page Number” button in the “Header & Footer” button group.
  17. To insert date or time stamps into the text box at the indicated locations in the header or footer, click the “Insert Date” or “Insert Time” buttons in the “Header & Footer” button group.
  18. You can stop editing the headers and footers by clicking into the main page area
  19. To switch the currently selected master between a two-page and a one-page layout, click the “Two Page Master” button in the “Master Page” button group.
  20. If you click this button when you have a two-page master page selected, Publisher warns you that all objects on the left master page will be deleted and replaced by the objects on the right master page.
  21. Then click the “OK” button in the confirmation dialog box to continue.
  22. To apply the currently selected master page to pages within your publication, click the “Apply To” dropdown button.
  23. To apply the selected master page to all current pages, select the “Apply to All Pages” command from the “Apply To” dropdown.
  24. If you want to apply the master page to only the currently selected publication page, select “Apply to Current Page” option from the “Apply To” dropdown.
  25. To open the “Apply Master Page” dialog box, select the “Apply Master Page…” command from the “Apply To” dropdown menu.
  26. In this dialog box, you have the option to apply the currently selected master page to all pages, the current page, or a page range within the publication.
  27. If you select the “Pages” option, enter the page range into the adjacent text boxes.
  28. Then click the “OK” button to finish.
  29. To duplicate the currently selected master page, click the “Duplicate” button in the “Master Page” button group.
  30. Enter an ID and description for the duplicate into the “Duplicate Master Page” dialog box that appears.
  31. Then click the “OK” button to finish.
  32. To enter a new ID and description for a selected master page, click the “Rename” button in the “Master Page” button group.
  33. This opens the “Rename Master Page” dialog box.
  34. Enter the new information and click the “OK” button to rename the selected master page.
  35. To delete the currently selected master page, click the “Delete” button in this button group.
  36. If you do this, Publisher warns you that if the master page has been applied to any pages in your publication, the first master page will be applied in its place.
  37. If this is fine, then click the “Yes” button.
  38. To close the master page view after customizing the master pages in Publisher, click the “Close Master Page” button in the “Close” button group on the “Master Page” tab in the Ribbon.

Master Pages in Publisher: Video Lesson

            The following video lesson, named “Using Master Pages,” shows how to create and use master pages in Publisher.  This video lesson is from our complete Publisher 2016 training, titled “Mastering Publisher Made Easy v.2016-2013.”

 

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