The Cash Manager in Peachtree Accounting

The Cash Manager in Peachtree Accounting: Video

This video shows you how to use the Cash Manager in Peachtree Accounting. Need more Peachtree training? Click here for the complete tutorial.

The Cash Manager in Peachtree Accounting: Overview

The Cash Manager in Peachtree Accounting is available only in Peachtree Accounting or higher. It has been reformatted in 2009, while in Peachtree 2003-2008 it resembled the other managers, like the “Collection Manager” or the “Payment Manager.” In order to open it in Peachtree 2003:2008, select “Analysis| Cash Manager…” from the Menu Bar. In Peachtree 2009, select “Analysis| Cash Flow Manager…” from the Menu Bar.
This report shows the projected cash flow status for your company for a certain period of time. You can see balances for receipts, payments, payroll, and other cash broken down by due dates. In the Peachtree 2003:2008 versions, you can select the “Numeric,” “Spreadsheet,” “Cash Source,” or “Detail” buttons to view the varying levels of detail on transactions. The “Cash Manager” lists current cash levels and expected cash levels after scheduled transactions occur. These include sales to collect, payments to make, and payroll to pay. Both the “Numeric” and “Graph” display the same amounts.
In the 2003:2008 versions, you can click the “Spreadsheet” button on the toolbar of this window to see the next level of detail for “Sales to Collect,” “Payments to Make,” “Payroll to Pay,” or any of the “Adjustments” rows. From the spreadsheet window, you can view the information from the original transaction. In the “Spreadsheet” view, you can change the information for the bracket of information that you selected in the “Numeric” view, which is the default view. If you change the amounts in the spreadsheet view, it only affects the Cash Manager. It doesn’t affect the General Ledger unless you select a transaction, click the “Source” button, select the reference to change, and then click the “Detail” button to view the original transaction. You would have to change and save the transaction to affect the General Ledger.
Now in 2009, you can more easily see your starting cash. As part of the re-design, you can choose to include or exclude selected accounts by clicking the “Include” checkbox for any accounts shown. You can still click the “Detail” hyperlink that appears to view the account register and view the transactions. You can also click the “Expected Incoming Cash” tab to view your invoices and other incoming cash. You can click the “Expected Outgoing Cash” tab to view purchases and other bills. To add adjustment transactions to any of these three tabs, you can simply click into the topmost row on the desired tab, and then enter the information for the adjustment entry into the blank row. Be sure that you check the “Include” checkbox for any adjustment rows that you create in order to add the amount you enter to the cash flow forecast. You should also remember to click the “Save” button that appears at the top of the window to save your adjustment entries. Otherwise, they may be removed when you close the Cash Flow Manger window.
At the bottom of the window, you will see your projected cash flow totals. You can check the “Balance,” Incoming,” and “Outgoing” checkboxes in this area to show those amounts in the graph. When you are finished with the Cash Flow Manager, click the “Close” button to close the window.