Peachtree Accounting Training: The Cash Manager
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The Cash Manager
The “Cash Manager” is available only in the Peachtree Accounting or higher. It has been reformatted in 2009, while in Peachtree 2003-2008 it resembled the other managers, like the “Collection Manager” or the “Payment Manager.” In order to open it in Peachtree 2003:2008, select “Analysis| Cash Manager…” from the Menu Bar. In Peachtree 2009, select “Analysis| Cash Flow Manager…” from the Menu Bar.
This report shows the projected cash flow status for your company for a certain period of time. You can see balances for receipts, payments, payroll, and other cash broken down by due dates. In the Peachtree 2003:2008 versions, you can select the “Numeric,” “Spreadsheet,” “Cash Source,” or “Detail” buttons to view the varying levels of detail on transactions. The “Cash Manager” lists current cash levels and expected cash levels after scheduled transactions occur. These include sales to collect, payments to make, and payroll to pay. Both the “Numeric” and “Graph” display the same amounts.
In the 2003:2008 versions, you can click the “Spreadsheet” button on the toolbar of this window to see the next level of detail for “Sales to Collect,” “Payments to Make,” “Payroll to Pay,” or any of the “Adjustments” rows. From the spreadsheet window, you can view the information from the original transaction. In the “Spreadsheet” view, you can change the information for the bracket of information that you selected in the “Numeric” view, which is the default view. If you change the amounts in the spreadsheet view, it only affects the Cash Manager. It doesn’t affect the General Ledger unless you select a transaction, click the “Source” button, select the reference to change, and then click the “Detail” button to view the original transaction. You would have to change and save the transaction to affect the General Ledger.
Now in 2009, you can more easily see your starting cash. As part of the re-design, you can choose to include or exclude selected accounts by clicking the “Include” checkbox for any accounts shown. You can still click the “Detail” hyperlink that appears to view the account register and view the transactions. You can also click the “Expected Incoming Cash” tab to view your invoices and other incoming cash. You can click the “Expected Outgoing Cash” tab to view purchases and other bills. To add adjustment transactions to any of these three tabs, you can simply click into the topmost row on the desired tab, and then enter the information for the adjustment entry into the blank row. Be sure that you check the “Include” checkbox for any adjustment rows that you create in order to add the amount you enter to the cash flow forecast. You should also remember to click the “Save” button that appears at the top of the window to save your adjustment entries. Otherwise, they may be removed when you close the Cash Flow Manger window.
At the bottom of the window, you will see your projected cash flow totals. You can check the “Balance,” Incoming,” and “Outgoing” checkboxes in this area to show those amounts in the graph. When you are finished with the Cash Flow Manager, click the “Close” button to close the window.
The Collection Manager
The “Collection Manager” is available only in the Peachtree Accounting or higher. You can view the “Collection Manager” by selecting “Analysis| Collection Manager…” from the Menu Bar.
The “Collection Manager” provides you with a bracket (numeric) and graphical analysis of your accounts receivable. You can see the detail for the various aging brackets that are displayed. They are 0-30 days, 31-60 days, 61-90 days, and over 90 days. Double-click on a column in the graphical version or an entry in the bracket version to view the detail data for that range. In this view, to see the totals for a selected customer just select the customer and click the “Source” button. Then if you want to view the original transaction, select the source transaction that you want to view, and click the “Detail” button to bring up the original transaction.
The Payment Manager
The “Payment Manager” is available only in the Peachtree Accounting or higher. You can view the “Payment Manager” by selecting “Analysis| Payment Manager…” from the Menu Bar.
The “Payment Manager” can be viewed either graphically or numerically. Use this to see your aging status on payments to vendors, as well as your discount status with vendors. You can change the information shown as of a specific date in the “As of Date:” field at the top of this window. You can also switch the view to either a “Bracket” or “Graph” by clicking either button in the toolbar at the top of this window. If you select to view the information in the “Bracket” view, you can select an aging bracket for a vendor and click the “Vendor” button to view the aging information for that vendor. You can then click the “Detail” button to view the original transaction.