Print Lists in QuickBooks Online- Instructions

How to Print Lists in QuickBooks Online: Video

            This video lesson, titled “How to Print Lists in QuickBooks Online,” shows how to print lists in QuickBooks Online. This video lesson is from our complete QuickBooks Online tutorial, titled “Mastering QuickBooks Online Made Easy.”

How to Print Lists in QuickBooks Online: Instructions

How to Print Lists (Excluding the Employees List):

            QuickBooks Online Plus makes printing lists quick and easy. At the top of each list is a “Print” button that looks like a printer. Clicking this button opens a new page or tab in your web browser and shows the list in a printer-friendly format. It also automatically opens your browser’s “Print” dialog box. Simply click the “Print” or “OK” button in the “Print” dialog box to print the list. After printing the list, close the window or tab to return to the QuickBooks Online Plus window or tab.

How to Print the Employees List:

            The only exception to this is the Employees list. To print the Employees list, click the “Standard reports” link in the “Reports & Analytics” bar. At the top of the “Standard reports” page that then opens to the right, start typing “Employee Contact List” into the “Type report name here” search bar and then click that report name in the result list that appears below the search bar to open it.

            Then click the “Print” icon towards the upper-right corner of the report options section above the report to open a “Print or Save as PDF” window. Then set your preferred print layout options at the left side of the window. To download the report as a PDF, then click the “Save as PDF” button at the bottom of the window.

            Alternatively, to print the report, click the “Print” button in the toolbar that appears above the PDF preview to open your computer’s “Print” dialog box where you can then print the report. You can then close the window by clicking the “X” button in its upper-right corner, when finished.