QuickBooks 2014 Training: How to Use QuickBooks Payroll- Setting Up Employee Payroll(pt 2)

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Setting Up Employee Payroll Information

You can enter employee payroll information when you add new employees to the “Employees” list within the “New Employee” window. You can also edit the employee’s payroll data by using the “Edit Employee” window, if the payroll info changes. In either the “New Employee” or “Edit Employee” windows, you can enter or edit payroll information by selecting the “Payroll Info” tab at the left side of either window. On the “Payroll Info” tab, select the payroll schedule for the employee from the “Payroll Schedule” drop-down menu. Then enter the type of pay the employee receives by selecting a compensation “Payroll Item” from the “Item Name” column within the “Earnings” section. To the right of that selected item, you can then enter the amount of compensation into the “Hourly/Annual Rate” column. Then enter any additions, deductions or company contributions in the “Additions, Deductions & Company Contributions” section by selecting the name of the desired “Payroll Item” from the “Item Name” column. Then enter the “Amount” for each item entered, as well as the annual “Limit” for each, if needed. If the employee uses time data entered into the “Weekly Timesheet” or the “Time/Enter Single Activity” windows in order to record their hours worked, then select the “Use time data to create paychecks” checkbox at the bottom of the tab. If the employee is covered by a qualifying pension plan, check the “Employee is covered by a qualifying pension plan” checkbox. You can then set the employee’s payroll tax data by clicking the “Taxes…” button to open the “Taxes” dialog box. Here you enter the employee’s payroll tax withholding information into the “Federal,” “State,” and “Other” tabs. Note that the “Other” tab is used for any special state or local payroll tax information required. Once you have entered their payroll tax information, click the “OK” button within the “Taxes” dialog box to return to the “New Employee” or “Edit Employee” window. You can enter the employee’s sick and vacation time by clicking the “Sick/Vacation…” button within the “Payroll Info” tab to open the “Sick and Vacation” dialog box. In the “Sick” and “Vacation” sections, you can use the “Accrual Period” drop-down to select how the employee accrues sick and vacation time. You can then enter the number of hours to accrue, the maximum number of hours to accrue, as well as if and when the number of hours are to be reset by entering the desired values into the fields available. When you have finished entering the sick and vacation information for the employee, click the “OK” button within the “Sick and Vacation” dialog box to return to the “New Employee” or “Edit Employee” window. When you are finished setting up the employee’s payroll data, click the “OK” button within either the “New Employee” or “Edit Employee” windows to close the window and save your changes.