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Save a Word Document as a PDF File- Instructions

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Save a Word Document as a PDF File- Instructions: A picture of a user saving a Word document as a PDF by using the “Publish as PDF or XPS” dialog box in Word.

Save a Word Document as a PDF File: Overview

            You may want to save a Word document as a PDF file. You can also save a Word document as an XPS file. Both file formats keep your document formatting but make it difficult for anyone else to change the file’s content. Both file formats also offer more security. In addition, anyone can easily download a free viewer for these file formats from the internet.

            To save a Word document as a PDF file or XPS file, click the “File” tab in the Ribbon. Then click the “Export” command at the left side of the application window. Click the “Create PDF/XPS Document” command and then click the “Create PDF/XPS” button. The “Publish as PDF or XPS” dialog box then opens.

            Navigate to the location where you want to save your new PDF or XPS file. Then choose either “PDF” or “XPS Document” from the “Save as type:” drop-down, as desired. Change the name in the “File name:” text field, if necessary.

Save a Word Document as a PDF File- Instructions: A picture of a user saving a Word document as a PDF by using the “Publish as PDF or XPS” dialog box in Word.

Save a Word Document as a PDF File- Instructions: A picture of a user saving a Word document as a PDF by using the “Publish as PDF or XPS” dialog box in Word.

            You can also check or uncheck the “Open file after publishing” checkbox to enable or disable that option. You can also choose an option in the “Optimize for:” section, if desired. The default option is the “Standard (publishing online and printing)” choice. To finish saving the file, click the “Publish” button. The file then opens in your default PDF or XPS viewer if you chose to open the file after publishing it.

Save a Word Document as a PDF File: Instructions

  1. To save a Word document as a PDF file or XPS file, click the “File” tab in the Ribbon.
  2. Then click the “Export” command at the left side of the application window.
  3. Click the “Create PDF/XPS Document” option and then click the “Create PDF/XPS” button.
  4. The “Publish as PDF or XPS” dialog box then opens.
  5. Navigate to the location where you want to save your new PDF or XPS file.
  6. To select the file type, choose “PDF” or “XPS Document” from the “Save as type:” drop-down.
  7. Change the “File name,” if needed.
  8. You can also check or uncheck the “Open file after publishing” checkbox to enable or disable that option.
  9. To select a file optimization option, choose an option in the “Optimize for:” section. The default choice is the “Standard (publishing online and printing)” option.
  10. Finally, click the “Publish” button to save your document in the selected file format.

Save a Word Document as a PDF File: Video Lesson

            The following video lesson, titled “Saving as a PDF or XPS File,” shows you how to save a Word document as a PDF file or XPS file. This video lesson about how to save a Word document as a PDF file or XPS file is from our complete Word tutorial, titled “Mastering Word Made Easy v.2016-2013.”

 

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