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Shapes in PowerPoint- Instructions and Video Lesson

Shapes in PowerPoint: Overview

            You can insert shapes in PowerPoint into slides. To insert shapes in PowerPoint into a slide, click the “Insert” tab in the Ribbon. Then click the “Shapes” button in the “Illustrations” button group. A drop-down menu of the shapes in PowerPoint you can insert then appears. Roll your mouse pointer over the shape to insert. Then click it to select it.

            When you place your mouse pointer back over the slide, it then appears as a black crosshair. Decide where to place the shape in the slide. Then click and drag across the area in the slide where you want to insert the shape.

            There are a few techniques that help you create shapes in PowerPoint. To create a “perfect” version of a selected shape, hold down the “Shift” key on your keyboard. Then click and drag to draw a “perfect” version of the shape. For example, holding the “Shift” key when drawing lines makes the line perfectly straight. You can also create circles and squares using this method when either the “Oval” or “Rectangle” shape is selected.

Shapes in PowerPoint- Instructions and Video Lesson: A picture of a user inserting a perfect shape in PowerPoint.

Shapes in PowerPoint- Instructions and Video Lesson: A picture of a user inserting a perfect shape in PowerPoint.

            You can also insert shapes in PowerPoint with a default size, if the shape size is unimportant. To do this, select the shape from the Ribbon using the “Shapes” button, as normal. Then hold down the “Shift” key on your keyboard. Then click once into the slide where you want to place the shape’s upper-left corner. PowerPoint then inserts a shape with a default size into the place you clicked.

            After inserting a shape, the mouse pointer returns to its default behavior and you exit PowerPoint’s drawing mode. You can also repeatedly draw the same shape without having to re-select it from the “Shapes” button. Doing this locks PowerPoint into its drawing mode when initially selecting a shape from the “Shapes” button’s drop-down menu. To do this, right-click a shape button in the “Shapes” button’s drop-down menu instead of clicking it. From the pop-up menu that appears, click the “Lock Drawing Mode” command. You can then draw as many instances of the selected shape as you want. To cancel the drawing mode lock, press the “Esc” key on your keyboard.

            After drawing a shape, the shape appears selected in the slide. If it is not selected, click it to select before formatting the shape. After it is selected, the “Format” tab of the “Drawing Tools” contextual tab appears in the Ribbon. This tab provides you with several shape formatting options.

Shapes in PowerPoint: Instructions

  1. To insert shapes in PowerPoint into a slide, click the “Insert” tab in the Ribbon.
  2. Then click the “Shapes” button in the “Illustrations” button group.
  3. A drop-down menu of the shapes in PowerPoint you can insert then appears.
  4. Roll your mouse pointer over the shape to insert.
  5. Then click it to select it.
  6. When you place your mouse pointer back over the slide, it then appears as a black crosshair.
  7. Decide where to place the shape in the slide.
  8. Then click and drag across the area in the slide where you want to insert the shape.
  9. To create a “perfect” version of a selected shape, hold down the “Shift” key on your keyboard.
  10. Then click and drag to draw a “perfect” version of the shape.
  11. To insert a shape with a default size, select the shape from the Ribbon using the “Shapes” button, as normal.
  12. Then hold down the “Shift” key on your keyboard.
  13. Then click once into the slide where you want to place the shape’s upper-left corner.
  14. PowerPoint then inserts a shape with a default size into the place you clicked.
  15. After inserting a shape, the mouse pointer returns to its default behavior and you exit PowerPoint’s drawing mode.
  16. To lock PowerPoint in drawing mode, right-click the shape button to draw within the “Shapes” button’s drop-down menu.
  17. From the pop-up menu that appears, click the “Lock Drawing Mode” command.
  18. Then draw as many instances of the selected shape as you want.
  19. To cancel the drawing mode lock, press the “Esc” key on your keyboard.

Shapes in PowerPoint: Video Lesson

            The following video lesson, titled “Inserting Shapes,” shows how to insert shapes in PowerPoint. This video lesson about shapes in PowerPoint is from our complete PowerPoint training, titled “Mastering PowerPoint Made Easy v.2016-2013.”

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