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SmartArt in PowerPoint- Instructions and Video Lesson

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SmartArt in PowerPoint: A picture of a user inserting SmartArt in PowerPoint.

SmartArt in PowerPoint: Overview

            You can use SmartArt in PowerPoint to easily incorporate charts and other types of diagrams into presentations. With SmartArt in PowerPoint, you don’t have to individually create all the shapes and connectors between boxes in a diagram.

            To insert SmartArt in PowerPoint, click the “Insert” tab of the Ribbon. Then click the “SmartArt” button in the “Illustrations” button group. Alternatively, click the “Insert a SmartArt Graphic” button inside any content placeholder within a slide. Either way, the “Choose a SmartArt Graphic” dialog box appears. This dialog box lets you select which type of SmartArt graphic to insert into the presentation slide.

            Select a category from the listing at the left side of the dialog box. Doing this then shows its contents in the pane to the right. Click a graphic in this list to then read its name and how to use it in the far-right pane. After selecting the SmartArt graphic to insert, then click the “OK” button to insert the SmartArt graphic into the presentation.

SmartArt in PowerPoint: A picture of a user inserting SmartArt in PowerPoint.

SmartArt in PowerPoint: A picture of a user inserting SmartArt in PowerPoint.

            Then click the individual shapes in the SmartArt graphic and type the text for the selected shape. You can also type text directly into the text pane that appears along with your SmartArt graphic.

            When the SmartArt graphic is selected, a new contextual tab appears within the Ribbon. This is the “SmartArt Tools” contextual tab. Within it are the “Design” and “Format” tabs. You use the buttons and commands in these two tabs to set the layout and appearance of selected SmartArt.

            There are multiple, individually selectable shapes within a single piece of SmartArt. You can click and drag them to resize and reposition them within the larger SmartArt graphic, as desired. You can click and drag the large, outer border of the SmartArt graphic to move the entire graphic. Doing this does not disturb the placement of the elements inside the graphic. To resize the SmartArt, place your mouse pointer over one of the resizing handles that surround its border. Then click and drag when your mouse pointer turns into a double-pointed arrow.

            To delete the entire SmartArt graphic, click its border to select it. Then press the “Delete” or “Del” key on your keyboard to delete the entire graphic.

SmartArt in PowerPoint: Instructions

  1. To insert SmartArt in PowerPoint, click the “Insert” tab of the Ribbon.
  2. Then click the “SmartArt” button in the “Illustrations” button group.
  3. Alternatively, click the “Insert a SmartArt Graphic” button inside any content placeholder within a slide.
  4. To select which type of SmartArt graphic to insert from the “Choose a SmartArt Graphic” dialog box, select a category from the left list in the dialog box to then view its contents in the pane to the right.
  5. Click a graphic in this list to read more about it in the far-right pane.
  6. Then click the “OK” button to insert the selected SmartArt graphic into the presentation.
  7. To enter text into a SmartArt shape, click the individual shapes in the SmartArt graphic.
  8. Then type the text for the selected shape.
  9. Alternatively, type text directly into the text pane that appears along with your SmartArt graphic.
  10. To show the “Design” and “Format” tabs of the “SmartArt Tools” contextual tab in the Ribbon, select the SmartArt graphic.
  11. To set the layout and appearance of the selected SmartArt, use buttons and commands within these two tabs.
  12. If you want to resize and reposition the shapes within the larger SmartArt graphic, click and drag them.
  13. To move the entire graphic without disturbing the placement of the shapes inside the graphic, click and drag the large, outer border of the SmartArt graphic.
  14. To resize the SmartArt, place your mouse pointer over one of the resizing handles that surround its border.
  15. Then click and drag when your mouse pointer turns into a double-pointed arrow.
  16. To delete the entire SmartArt graphic, click its border to select it.
  17. Then press the “Delete” or “Del” key on your keyboard to delete the entire graphic.

SmartArt in PowerPoint: Video Lesson

            The following video lesson, titled “Inserting and Manipulating SmartArt,” shows how to use SmartArt in PowerPoint. This video lesson is from our complete PowerPoint training, titled “Mastering PowerPoint Made Easy v.2016-2013.”

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