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Spell Check in PowerPoint – Instructions

Spell Check in PowerPoint: Overview

            Spell Check in PowerPoint is a spelling tool that shows possible misspellings in slide text. The “Spelling” pane lets you perform a spell check in PowerPoint to find spelling errors in your presentation. To open the “Spelling” pane, click the “Review” tab in the Ribbon. Then click the “Spelling” button in the “Proofing” button group.

            PowerPoint then shows words it suspects may be misspelled in the “Spelling” pane. You can click the “Ignore” button to skip that word and move to the next misspelling. You can click the “Ignore All” button to ignore all instances of the misspelled word within the presentation.

            Clicking the “Change” button changes the misspelled word to the word selected in the “Suggestions” list. You can click the “Change All” button to change all instances of the word and replace it with whatever you’ve selected in the “Suggestions” list. You can click the “Add” button to add the word to PowerPoint’s dictionary so that word never appears as a misspelling in any future presentations.

            After clicking a button, PowerPoint moves to the next misspelled word until it finishes checking the presentation. When finished, a message box appears onscreen to let you know PowerPoint has finished checking the presentation. Click the “OK” button in this message box to finish checking the presentation.

Spell Check in PowerPoint - Instructions: A picture of a user running the “Spelling” tool in PowerPoint to check for spelling errors.

Spell Check in PowerPoint – Instructions: A picture of a user running the “Spelling” tool in PowerPoint to check for spelling errors.

Spell Check in PowerPoint: Instructions

  1. To run spell check in PowerPoint within the “Spelling” pane, click the “Review” tab in the Ribbon.
  2. PowerPoint then shows words it suspects may be misspelled in the “Spelling” pane.
  3. To skip the word and move to the next misspelling, click the “Ignore” button.
  4. Alternatively, to ignore all instances of the misspelled word within the presentation, click the “Ignore All” button.
  5. To change the misspelled word to the word selected within the “Suggestions” list, click the “Change” button.
  6. Alternatively, to change all instances of the word and replace it with whatever you’ve selected in the “Suggestions” list, click the “Change All” button.
  7. To add the word to PowerPoint’s dictionary so that word never appears as a misspelling in any future presentations, click the “Add” button.
  8. After clicking a button, PowerPoint moves to the next misspelled word until it finishes checking the presentation.
  9. When finished, a message box appears onscreen to let you know PowerPoint has finished checking the presentation.
  10. To finish checking the presentation, click the “OK” button in this message box.

Spell Check in PowerPoint: Video Lesson

            The following video lesson, titled “Checking Spelling,” shows you how to perform a spell check in PowerPoint. This video lesson is from our complete PowerPoint training, titled “Mastering PowerPoint Made Easy v.2016-2013.”

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