The Audit Log in QuickBooks Online – Instructions

The Audit Log in QuickBooks Online: Overview

           The audit log in QuickBooks Online lets you view all the changes made in your company file and who made them. The audit log shows the 150 most current entries or changes made to your company data, per page, by default. You can easily see older instances by adjusting the date range in the audit log or clicking the “Next” link in the lower-right corner to review older entries on the next pages in the audit log, if available.

            To open the audit log in QuickBooks Online, click the “Settings” button in the QuickBooks Online toolbar. Then click the “Audit log” link under the “Tools” heading in the menu that appears. Alternatively, click the “Reports” link in the Navigation Bar. If needed, then click the “Standard” tab to the right to show the standard reports. In the “Business overview” report section on that tab, click the “Audit Log” title.

            To filter the audit log in QuickBooks Online, click the “Filter” drop-down in the upper-left corner. You can filter by user, date, or events in the drop-down menu that appears by selecting the desired filtering criteria in those three sections. To apply the filter after entering the desired filtering criteria, click the “Apply” button in this drop-down menu. To clear an individual filter after applying it, click the “X” button that appears to the right of the filter’s name in the list of filters to the right of the “Filter” drop-down. Alternatively, to clear all applied filters, click the “Clear filter / View all” link to the right of the “Filter” drop-down.

The Audit Log in QuickBooks Online – Instructions: A picture of the Audit Log in QuickBooks Online.

           To change the columns and rows in the audit log in QuickBooks Online, click the “Settings” button in the upper-right corner of the list of events to show a drop-down menu. Then check or uncheck the checkboxes under the “Columns” heading in the drop-down menu to show or hide those columns. You can click the “Show More” or “Show Less” link here to show more or fewer columns in this drop-down menu. To set the number of rows to show per page in the audit log, select a choice from the “Rows” drop-down within this drop-down menu.

            To print the audit log in QuickBooks Online, click the “Print list” button in the upper-right corner of the list of events to open a new page or tab with a printer-friendly view of the audit log. Your web browser’s “Print” dialog box also opens, letting you easily print the audit log. You can close this new web page or tab when you are done printing it.

            To view the changes to an event in the audit log in QuickBooks Online, click the “View” link in the event’s “History” column. For transactions, this often opens an “Audit History” page. On the left side of each line is an arrow you can click to collapse and expand it and show its changes. However, not all events show an audit history. Some events just show the individual changes made within a smaller “Audit Log” list. In either type of page, you can click your browser’s “Back” button to return to the main “Audit Log” page after clicking the “View” link to show the event’s details, if desired.

The Audit Log in QuickBooks Online: Instructions

1. To open the audit log in QuickBooks Online, click the “Settings” button in the QuickBooks Online toolbar.
2. Then click the “Audit log” link under the “Tools” heading in the menu that appears.
3. Alternatively, click the “Reports” link in the Navigation Bar.
4. If needed, then click the “Standard” tab to the right to show the standard reports.
5. In the “Business overview” report section on that tab, click the “Audit Log” title.
6. To filter the audit log in QuickBooks Online, click the “Filter” drop-down in the upper-left corner.
7. You can filter by user, date, or events in the drop-down menu that appears by selecting the desired filtering criteria in those three sections.
8. To apply the filter after selecting filtering criteria, click the “Apply” button in this drop-down menu.
9. To clear an individual filter after applying it, click the “X” button that appears to the right of the filter’s name in the list of filters to the right of the “Filter” drop-down.
10. Alternatively, to clear all applied filters, click the “Clear filter / View all” link to the right of the “Filter” drop-down.
11. To change the columns and rows in the audit log in QuickBooks Online, click the “Settings” button in the upper-right corner of the list of events to show a drop-down menu.
12. To show or hide columns, check or uncheck the checkboxes under the “Columns” heading in the drop-down menu.
13. Clicking the “Show More” or “Show Less” link shows more or fewer columns in the drop-down menu.
14. To set the number of rows to show per page in the audit log, select a choice from the “Rows” drop-down within this drop-down menu.
15. To print the audit log in QuickBooks Online, click the “Print list” button in the upper-right corner of the list of events to open a new page or tab with a printer-friendly view of the audit log.
16. Your web browser’s “Print” dialog box also opens, letting you easily print the audit log.
17. You can close this new web page or tab when you are done printing it.
18. To view the changes to an event in the audit log in QuickBooks Online, click the “View” link in the event’s “History” column.
19. For transactions, this often opens an “Audit History” page.
20. On the left side of each line is an arrow you can click to collapse and expand it and show its changes.
21. However, not all events show an Audit History. Some events just show the individual changes made within a smaller “Audit Log” list.
22. In either type of page, to return to the main “Audit Log” page after clicking the “View” link to show the event’s details, click your browser’s “Back” button.

The Audit Log in QuickBooks Online: Video Lesson

            The following video lesson, titled “Using the Audit Log,” shows you how to use the audit log in QuickBooks Online. This video lesson is from our complete QuickBooks Online tutorial, titled “Mastering QuickBooks Online Made Easy.”