MY CARTThe Audit Log in QuickBooks Online – Instructions
The Audit Log in QuickBooks Online: Video Lesson
This video lesson, titled “How to Use the Audit Log in QuickBooks Online,” shows you how to use the audit log in QuickBooks Online. This video lesson is from our complete QuickBooks Online tutorial, titled “Mastering QuickBooks Online Made Easy.”
How to Use the Audit Log in QuickBooks Online: Instructions
The audit log in QuickBooks Online Plus lets you view all the changes made in your company file and who made them. To open the audit log in QuickBooks Online, click the “Settings” button in the QuickBooks Online toolbar and then click the “Audit log” link under the “Tools” heading in the menu that appears. Alternatively, click the “Reports” link in the Navigation Bar. If needed, then click the “Standard reports” tab to the right to show the standard reports. In the “Business overview” report section on that tab, then click the “Audit Log” title.
The audit log in QuickBooks Online shows the 50 most current changes made to your company data, per page, by default. To see older changes in the audit log, either change the date range filter or click the “Next” link in the lower-right corner of the page to review older changes on the next pages in the audit log, if available. To filter the changes shown in the audit log, select filtering choices from the “User,” “Date Changed,” or “Events” drop-downs in the upper-left corner of the page.
To change the columns and rows in the audit log, click the “Settings” button in the upper-right corner of the list of changes to show a drop-down menu. Then check or uncheck the checkboxes under the “Columns” heading in the drop-down menu to show or hide those columns. To set the number of changes to show per page in the audit log, select an option in the “Page Size” section of the drop-down menu.
To print the audit log, click the “Print Page” button in the upper-right corner of the list of changes to open a new page or tab with a printer-friendly view of the audit log. Your web browser’s “Print” dialog box also opens, letting you easily print the audit log. You can close this new web page or tab when you are done printing it. To export and download the audit log as a CSV file, click the “Export to CSV” button in its upper-right corner.
The rows of changes listed in the audit log in QuickBooks Online often show hyperlinks to the changed transactions they reference under the “Event” column. If needed, to view a transaction referenced by a change in the audit log, click its hyperlinked reference under its “Event” column to open it in a new window. To view the history of changes for a row in the audit log, click its “View” link under its “History” column. To return to the main audit log page from the change history page, click the “< Back” link in the page’s upper-left corner.
A picture of the Audit Log in QuickBooks Online.
