The Audit Log in QuickBooks Online – Instructions

The Audit Log in QuickBooks Online: Video Lesson

            This video lesson, titled “Using the Audit Log,” shows you how to use the audit log in QuickBooks Online. This video lesson is from our complete QuickBooks Online tutorial, titled “Mastering QuickBooks Online Made Easy.”

The Audit Log in QuickBooks Online: Overview

            The audit log in QuickBooks Online Plus lets you view all the changes made in your company file and who made them. The audit log shows the 50 most current entries or changes made to your company data, per page, by default. You can easily see older instances by adjusting the date range in the audit log or clicking the “Next” link in the lower-right corner to review older entries on the next pages in the audit log, if available.

            To open the audit log in QuickBooks Online, click the “Settings” button in the QuickBooks Online toolbar. Then click the “Audit log” link under the “Tools” heading in the menu that appears. Alternatively, click the “Reports” link in the Navigation Bar. If needed, then click the “Standard” tab to the right to show the standard reports. In the “Business overview” report section on that tab, click the “Audit Log” title.

            To filter the entries in the “Audit Log” page that opens, select filtering choices from the “User,” “Date changed,” or “Events” drop-downs in the upper-left corner of the page. To change the columns and rows in the audit log, click the “Settings” button in the upper-right corner of the list of events to show a drop-down menu. Then check or uncheck the checkboxes under the “Columns” heading in the drop-down menu to show or hide those columns. To set the number of entries to show per page in the audit log, select an option in the “Page Size” section of the drop-down menu.

The Audit Log in QuickBooks Online – Instructions: A picture of the Audit Log in QuickBooks Online.

            To print the audit log, click the “Print list” button in the upper-right corner of the list of events to open a new page or tab with a printer-friendly view of the audit log. Your web browser’s “Print” dialog box also opens, letting you easily print the audit log. You can close this new web page or tab when you are done printing it.

            To view the changes to an event in the audit log, click the “View” link in the event’s “History” column to view the details of the changes. For transactions, this often opens an “Audit History” page and a “Transaction History” pane at the right side of the window. In either type of page, you can click your browser’s “Back” button to return to the main “Audit Log” page after clicking the “View” link to show the event’s details, if desired.

The Audit Log in QuickBooks Online: Instructions

1. To open the audit log in QuickBooks Online, click the “Settings” button in the QuickBooks Online toolbar.
2. Then click the “Audit log” link under the “Tools” heading in the menu that appears.
3. Alternatively, click the “Reports” link in the Navigation Bar.
4. If needed, then click the “Standard” tab to the right to show the standard reports.
5. In the “Business overview” report section on that tab, click the “Audit Log” title.
6. To filter the entries in the “Audit Log” page, select filtering choices from the “User,” “Date changed,” or “Events” drop-downs in the upper-left corner of the page.
7. To change the columns and rows in the audit log, click the “Settings” button in the upper-right corner of the list of events to show a drop-down menu.
8. To show or hide columns, check or uncheck the checkboxes under the “Columns” heading in the drop-down menu.
9. Clicking the “Show More” or “Show Less” link shows more or fewer columns in the drop-down menu.
10. To set the number of entries to show per page in the audit log, select an option in the “Page Size” section of the drop-down menu.
11. To print the audit log, click the “Print list” button in the upper-right corner of the list of events to open a new page or tab with a printer-friendly view of the audit log.
12. Your web browser’s “Print” dialog box also opens, letting you easily print the audit log.
13. You can close this new web page or tab when you are done printing it.
14. To view the changes to an event in the audit log, click the “View” link in the event’s “History” column to view the details of the changes.
15. For transactions, this often opens an “Audit History” page and a “Transaction History” pane at the right side of the window.
16. In either type of page, you can click your browser’s “Back” button to return to the main “Audit Log” page after clicking the “View” link to show the event’s details, if desired.