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The Publisher User Interface – Instructions

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The Publisher User Interface - Instructions: A picture of the major objects and tools within the Publisher user interface.

The Publisher User Interface: Overview

            The picture below is of the Publisher user interface after opening a new, blank publication. A publication is the file type created in Publisher. Within a publication you create and modify text and graphic objects on the pages in the publication. When you close a publication, Publisher then prompts you to save unsaved changes in any open publications before closing.

            In this lesson, you will examine the elements of the Publisher user interface. New users should first familiarize themselves with the tools and elements in the Publisher user interface before creating a publication.

            When you initially start Publisher, a listing of available publication templates appears in a startup screen. For now, select the standard ‘Blank 8.5 x 11”’ choice from the listing so you can inspect the Publisher user interface.

            After creating a publication, the main workspace of the Publisher user interface appears. This is where you spend the majority of your time designing publications. The Publisher environment consists of the Title Bar, which also contains the Quick Access toolbar, the Ribbon, the Page Navigation Pane, the Publication Page area, and the Status Bar, which also contains the Page Layout View buttons and the Zoom Slider.

            Let start with a “top-down” look at the elements of the Publisher environment. At the top of the screen is the Title Bar. The middle of the Title Bar shows the name of the current publication. At the left end of the Title Bar is the Quick Access toolbar. You can add buttons to this toolbar for commands you use frequently and wish to always have available. Notice that several important buttons are already set here: “Save,” “Undo,” “Redo,” and “Touch/Mouse Mode.” You can also remove buttons you have added to this toolbar.

The Publisher User Interface - Instructions: A picture of the major objects and tools within the Publisher user interface.

The Publisher User Interface – Instructions: A picture of the major objects and tools within the Publisher user interface.

            Below the Title Bar is the Ribbon. This is where you can find all the tabs, button groups, and commands in Publisher. The “File” tab in the Ribbon is your access to the “Backstage View” of Publisher. In the “Backstage View” you will find the most common file management commands, like creating, saving, and printing the publications.

            The current publication appears below the Ribbon in the Publication Page area. This is where you create the content for the publication pages. Most of the work in Publisher is done in this area. Scroll bars appear at the right and bottom sides of the current publication page. You use the vertical scroll bar to scroll the current page up and down. You use the horizontal scroll bar to scroll the current page left and right. If your mouse has a scroll wheel, you can also use it to move up and down the page, too.

            To the left of the current publication page is the Page Navigation pane. As you add pages to a publication, a numbered thumbnail icon of each page appears in this pane. You can scroll through the listing of pages and then click one to select it. The selected page then appears in the publication page area for editing.

            Below the Publication Page area is a long bar, called the Status Bar. It shows information about your publication at its left end. At its right end is the Zoom slider and the Page Layout View buttons. You can zoom in to increase the magnification or zoom out to decrease the magnification of your publication by using the “Zoom” slider. To the left of the Zoom slider are the “Page Layout View” buttons that let you switch between a single page view and a two-page publication view.

The Publisher User Interface: Instructions

  1. When you first start Publisher, a list of available templates appears.
  2. To review the objects in the Publisher user interface, select the standard ‘Blank 8.5 x 11”’ choice.
  3. The Publisher environment consists of the Title Bar, which also contains the Quick Access toolbar, the Ribbon, the Page Navigation Pane, the Publication Page area, and the Status Bar, which also contains the Page Layout View buttons and the Zoom Slider.
  4. At the top of the screen is the Title Bar, which shows the name of the current publication in its center.
  5. At the left end of the Title Bar is the Quick Access toolbar, to which you can add buttons for the commands you want.
  6. The Ribbon, below the Title Bar, contains the tabs, button groups and commands for Publisher.
  7. To access the “Backstage View” and the most common file management commands, click the “File” tab in the Ribbon.
  8. The current publication appears below the Ribbon in the Publication Page area. This is where you create the content for the publication pages.
  9. Scroll bars appear at the right and bottom sides of the current publication page.
  10. To scroll your main work area vertically and horizontally, use the scroll bars to the right and below the main work area. You can also use your mouse wheel, if you have one, to scroll vertically.
  11. To the left of the current publication page is the Page Navigation pane.
  12. Each page of your publication is represented by a thumbnail in this pane.
  13. To open a page in the publication page area for editing, scroll through the page thumbnails and then click one to select it.
  14. Below the Publication Page area is a long bar, called the Status Bar. It shows publication information at its left end.
  15. To zoom the main work area, use the “Zoom” slider at the right end of the Status Bar.
  16. To switch the view of your work area between a single page or two-page view, click one of the “Page Layout View” buttons, to the left of the Zoom slider in the Status Bar.

The Publisher User Interface: Video Lesson

            The following video lesson, titled “The Publisher Environment,” shows you the names of the different objects in the Publisher user interface and what they do. This video lesson is from our complete Publisher tutorial, titled “Mastering Publisher Made Easy v.2019 and 365.”

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