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The Suggested Meetings App in Outlook Web App- Tutorial

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The Suggested Meetings App in Outlook Web App- Tutorial: A picture of a link created by the Suggested Meetings App in Outlook Web App.

The Suggested Meetings App in Outlook Web App: Overview

            When you receive an email from someone in your organization requesting a meeting, you can schedule that meeting directly from the email. The Suggested Meetings App in Outlook Web App runs behind the scenes in the Outlook Web App of Office 365 and scans your incoming emails for possible meetings. This App is turned on by default. If it is not working properly, you may want to talk to the administrator for your company’s Office 365 subscription and ensure it is still turned on.

            The Suggested Meetings App in Outlook Web App will highlight the section it thinks might pertain to a meeting and will turn it into a clickable link. Clicking the link opens a small pane that says, “We think we’ve found an event.” Click the “Schedule Event” link in the small box to open the calendar item creation pane. You can now schedule the event as you normally would. The sender of the invitation will automatically be added as an Attendee to the meeting.

The Suggested Meetings App in Outlook Web App- Tutorial: A picture of a link created by the Suggested Meetings App in Outlook Web App.

The Suggested Meetings App in Outlook Web App- Tutorial: A picture of a link created by the Suggested Meetings App in Outlook Web App.

            When you have completed scheduling the new calendar item, click “Send” to add the event to your Calendar. This will also send the event to the person who suggested the meeting.

The Suggested Meetings App in Outlook Web App: Instructions

  1. To use the Suggested Meetings App in Outlook Web App, open an email that someone sent you suggesting a meeting time.
  2. The App works in the background scanning your emails for possible meetings.
  3. It will turn a possible meeting into a clickable link. It will highlight the section of the email it thinks pertains to a meeting.
  4. Clicking the link opens a small pane that reads, “We think we’ve found an event.”
  5. Click “Schedule Event” to open the calendar item creation pane.
  6. You can schedule the event as you normally would.
  7. The sender of the email will be added as an Attendee automatically.
  8. Click “Send” when you have finished creating the event, to send the event to the person who suggested the meeting and any other attendees you may have added.

The Suggested Meetings App in Outlook Web App: Video Lesson

            The following video lesson, titled “Using the Suggested Meetings App,” shows you how to use the Suggested Meetings App in Outlook Web App within Office 365. This video is from our complete Outlook Web App training, titled “Mastering Outlook on the Web Made Easy v.2016.”

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