How to Apply a Vendor Credit in QuickBooks Online

How to Apply a Vendor Credit in QuickBooks Online: Video

            This video lesson, titled “How to Apply a Vendor Credit in QuickBooks Online,” shows you how to apply a vendor credit in QuickBooks Online. This video lesson is from our complete QuickBooks Online tutorial, titled “Mastering QuickBooks Online Made Easy.”

Overview:

            To apply a vendor credit to a bill in QuickBooks Online, hover over the “+ Create” button in the Navigation Bar. Then click the “Pay bills” link under the “Vendors” heading in the drop-down menu to open the “Pay Bills” window.

            To select the account from which funds are drawn to pay the bills, use the “Payment account” drop-down at the top of the window. Then enter the date of the bill payment into the “Payment date” field. To print the bill payment checks later, check the “Print later” checkbox. Alternatively, to enter the starting check number to record checks already created, uncheck the “Print later” checkbox and then enter the starting check number into the “Starting check no.” field that appears.

            Bills entered during the last 12 months then appear in the list below. Scroll through the list or filter it using the “Filters” button to find the bill to which to apply the vendor credit. Then check the checkbox to the left of the bill to automatically apply the vendor credit.

            The “Credit Applied” column shows the vendor credit applied to the selected bill. If needed, to change the amount of vendor credit applied to the bill, change the amount in the “Credit Applied” column for the selected bill. The “Payment” field shows the “Total Amount” minus any “Credit Applied.” Then click or select a choice from the drop-down button in the toolbar in the lower-right corner of the window to either save the bill payment and select a follow-up action or schedule an online payment.