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Link Contacts in Outlook on the Web – Instructions

by / Friday, 07 July 2017 / Published in Latest, Microsoft, Office 365, Outlook on the Web

Link Contacts in Outlook on the Web: Overview

            It is easy to link contacts in Outlook on the Web. Outlook on the Web automatically finds and “links” similar contact information into a single view within a person’s contact card.

            To view a contact card, click a person’s name within your contacts list. In the command list above “Your contacts,” click “Links” to view a list of “Suggested Profiles” and linked contacts. This list generally contains the items “Outlook – (Contacts),” “Recently emailed” and “Directory.” There may be several different items in the list, depending on the activity of the contact in Outlook on the Web. These items are all the places the contact appears in Outlook on the Web.

            To remove linked contacts, click the “Link” dropdown to show the linked contacts. Then click the “x” at the right end of the contact to unlink. The link is immediately removed.

Link Contacts in Outlook on the Web - Instructions: A picture of a user managing linked contacts for a selected contact in Outlook on the Web.

Link Contacts in Outlook on the Web – Instructions: A picture of a user managing linked contacts for a selected contact in Outlook on the Web.

            To link contacts in Outlook on the Web, select them in the “Your contacts” list. To select multiple contacts at once, check the checkboxes next to the contacts. Then click the “Link” command above the “Your contacts” list. The selected contacts are then linked together.

            If there are possible “Suggested links,” they appear under the “Links” dropdown. You can simply click the name to link the suggested contact. The “Links” command only appears if there are “Suggested links” for a contact, if contacts are already linked, or if multiple contacts are selected.

Link Contacts in Outlook on the Web: Instructions

  1. To view a contact card, click the contact’s name in the “Your contacts” list.
  2. To view a list of “Suggested Profiles,” click the “Links” command in the list above “Your contacts.”
  3. A “Suggested Profiles” list appear, which generally contains the items “Outlook – (Contacts),” “Recently email” and “Directory.”.
  4. To remove linked contacts, click the “Link” dropdown to show the linked contacts.
  5. Then click the “x” at the right end of the contact to unlink.
  6. To link contacts in Outlook on the Web, select them in the “Your contacts” list.
  7. To select multiple contacts at once, check the checkboxes next to the contacts.
  8. Then click the “Link” command above the “Your contacts” list.
  9. Any “Suggested links” appear under the “Links” dropdown.
  10. To link a suggested contact, click a name in the “Suggested links” list.
  11. The “Links” command only appears if there are “Suggested links” for a contact, if contacts are already linked, or if multiple contacts are selected.

Link Contacts in Outlook on the Web: Video Lesson

            The following video lesson, titled “Linking Contacts,” show you how to link contacts in Outlook on the Web. This video lesson on how to link contacts in Outlook on the Web is from our complete Outlook on the Web training for Office 365, titled “Mastering Outlook on the Web Made Easy v.2016.”

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