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Action Buttons in PowerPoint- Tutorial

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Action Buttons in PowerPoint- Tutorial: A picture of a user programming an action button in PowerPoint.

Action Buttons in PowerPoint: Overview

            You can add action buttons in PowerPoint to presentation slides. Action buttons in PowerPoint let users navigate a presentation by themselves. They also let users click a button to open a linked file or web page.

            To insert action buttons into a slide, click the “Insert” tab in the Ribbon. Then click the “Shapes” dropdown button in the “Illustrations” button group. Then click the action button face to insert from the “Action Buttons” category. Finally, click and drag over the area in the slide where you want to insert the action button. The action button appears in that location when you release your mouse button.

            After adding an action button, the “Action Settings” dialog box appears. Use this dialog box to set the action that occurs for this button. There are only two events, or user actions, for which you can program actions. They are the “Mouse Over” and the “Mouse Click” actions. The “Mouse Over” action occurs when the user rolls their mouse pointer over the button. The “Mouse Click” action occurs when the user clicks the button. Click the tab in the “Action Settings” dialog box corresponding to the event for which you want the action to occur.

Action Buttons in PowerPoint- Tutorial: A picture of a user programming an action button in PowerPoint.

Action Buttons in PowerPoint- Tutorial: A picture of a user programming an action button in PowerPoint.

            On the selected tab, choose an option button to set which action occurs when the user triggers that event. Select the appropriate action and enter the program to launch, or web page or file to open. Then click the “OK” button to apply the action.

            You can also select any slide object and then apply an action to it. To do this, select a slide object. Then click the “Action” button in the “Links” button group on the “Insert” tab of the Ribbon. Doing this then opens the “Action Settings” dialog box. Here you can set which actions occur for the selected slide object on either tab. Then click the “OK” button to apply the action.

Action Buttons in PowerPoint: Instructions

  1. To insert action buttons in PowerPoint slides, click the “Insert” tab in the Ribbon.
  2. Then click the “Shapes” dropdown button in the “Illustrations” button group.
  3. Then click the action button face to insert from the “Action Buttons” category.
  4. Finally, click and drag over the place in the slide where you want to insert the action button.
  5. Release the mouse button to add the action button and open the “Action Settings” dialog box.
  6. In the “Action Settings” dialog box, click either the “Mouse Over” or “Mouse Click” tab.
  7. On the selected tab, choose an option button to select which action should occur when the user triggers the specified event.
  8. Select the appropriate action and enter the program to launch, or web page or file to open.
  9. To apply your selected action, click the “OK” button.
  10. To apply actions to other slide objects, select a slide object.
  11. Then click the “Action” button in the “Links” button group on the “Insert” tab of the Ribbon.
  12. In the “Action Settings” dialog box, set which actions occur for the selected slide object on either tab.
  13. Then click the “OK” button to apply the action.

Action Buttons in PowerPoint: Video Lesson

            The following video lesson, titled “Inserting Actions,” shows how to insert action buttons in PowerPoint. This video lesson is from our complete PowerPoint training, titled “Mastering PowerPoint Made Easy v.2016-2013.”

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