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Align Paragraphs in Word- Tutorial

by / Monday, 12 December 2016 / Published in Latest, Microsoft, Office 2013, Office 2016, Office 365, Word 2013, Word 2016

Align Paragraphs in Word: Overview

            You have several choices on how you would like to align paragraphs in Word. Paragraph alignment refers to the appearance of the left and right sides of the paragraph. By default, Word aligns paragraphs to the left. You can align paragraphs in Word so the right sides are symmetrical. This is called right alignment. You can also align them so you center the lines with even space on both sides. This is called center alignment. Finally, you can justify the alignment, which aligns both the left and right sides.

            When you align paragraphs in Word using justified paragraphs, the last line is never truly justified by default. This is because it tends to look odd. To force the last line to be truly justified, put the cursor at the end of the last line in the justified paragraph. Then press the “Shift” + “Enter” keys on your keyboard.

Align Paragraphs in Word- Tutorial: A picture of four paragraphs in a Word document. Each paragraph shows a different paragraph alignment being applied. They are, from top to bottom: "Left Align," "Center Align," "Right Align," and "Justify."

Align Paragraphs in Word- Tutorial: A picture of four paragraphs in a Word document. Each paragraph shows a different paragraph alignment being applied. They are, from top to bottom: “Left Align,” “Center Align,” “Right Align,” and “Justify.”

            You can align paragraphs by either selecting the entire paragraph or by clicking into the paragraph to align. In the “Home” tab on the Ribbon, notice the “Paragraph” button group contains the paragraph alignment buttons, among other paragraph options. If you hold your mouse pointer over any of the alignment buttons, its name appears in a screen tip. This helps you identify which type of alignment corresponds to which button. They are, from left to right, “Left,” “Center,” “Right,” and “Justify.”

            Alignment is like other formatting techniques in that you may set it before writing the text or you can apply it after writing your text. So you can either click the button to set your alignment and then type the text or you may type the paragraph, select it or click into it, and then press the button corresponding to the paragraph alignment you want to apply to the selected text.

Align Paragraphs in Word: Instructions

  1. To left align paragraphs in Word, select the paragraph you want to align.
  2. Click the “Left Align” button in the “Paragraph” button group on the “Home” tab in the Ribbon.
  3. To center align paragraphs in Word, select the paragraph you want to align.
  4. Click the “Center Align” button in the “Paragraph” button group on the “Home” tab in the Ribbon.
  5. To right align paragraphs in Word, select the paragraph you want to align.
  6. Click the “Right Align” button in the “Paragraph” button group on the “Home” tab in the Ribbon.
  7. To justify paragraphs in Word, select the paragraph you want to align.
  8. Click the “Justify” button in the “Paragraph” button group on the “Home” tab in the Ribbon.
  9. To force the last line of a justified paragraph to be truly justified, place the cursor at the end of the last line in the justified paragraph.
  10. Press the “Shift” + “Enter” keys on your keyboard.

Align Paragraphs in Word: Video Lesson

            The following video lesson, titled “Aligning Paragraphs,” shows you how to align paragraphs in Word. This video is from our complete Word training, titled “Mastering Word Made Easy v.2016-2013.”

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