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The Audit Log in QuickBooks Online Plus – Instructions

by / Friday, 27 October 2017 / Published in Latest, Quickbooks Online

The Audit Log in QuickBooks Online Plus: Overview

            The Audit Log in QuickBooks Online Plus lets you view all the changes made in your company file. It also shows who made them. It shows the 200 most current entries or changes made to your company data, by default. You can also easily see older instances by adjusting the date range in the Audit Log.

            To access the Audit Log in QuickBooks Online Plus, click the Gear button and then click the “Audit Log” link. Alternatively, click the “Reports” link in the Navigation Bar. Then click the “All Reports” link in the page to the right. Under that link, click the “Business Overview” link. Then click the “Audit Log” report’s title to run it.

The Audit Log in QuickBooks Online Plus - Instructions: A picture of the Audit Log in QuickBooks Online Plus.

The Audit Log in QuickBooks Online Plus – Instructions: A picture of the Audit Log in QuickBooks Online Plus.

            The “Filter” drop-down in the upper-left corner of the report lets you filter the entries in the Audit Log. You can filter by user, date, or events. After entering the filtering criteria, then click the “Apply” button in this drop-down menu to filter the Audit Log. You can click the “Clear filter / View all” link to the right of the “Filter” drop-down to clear all filters you have applied.

            To change the columns and rows in the Audit Log in QuickBooks Online Plus, click the “Settings” button in the upper-right corner of the report. Then check or uncheck the checkboxes under the “Columns” heading in the drop-down menu to show or hide the columns from the report. Use the “Rows” drop-down within this drop-down menu to select the number of rows to show per page within the Audit Log.

            To print the Audit Log in QuickBooks Online Plus, click the “Print list” button in the upper-right corner of the report to open a new page with a printer-friendly view of the Audit Log. Your web browser’s “Print” dialog box also opens, letting you easily print the Audit Log report. Note that the “History” column does not print, as it is only there as a placeholder for the “View” link.

            To view the changes to an event in the Audit Log in QuickBooks Online Plus, click the “View” link in the “History” column. This often opens an “Audit History” page. On the left side of each line is a right-facing arrow. Click this arrow to shows event changes. It is important to note that not all events show an Audit History. Some events just show the individual changes made within a list.

The Audit Log in QuickBooks Online Plus: Instructions

  1. To access the Audit Log in QuickBooks Online Plus, click the Gear button and then click the “Audit Log” link.
  2. Alternatively, click the “Reports” link in the Navigation Bar.
  3. Then click the “All Reports” link in the page to the right.
  4. Under that link, then click the “Business Overview” link.
  5. Then click the “Audit Log” report’s title to run it.
  6. To filter the entries in the Audit Log, click the “Filter” drop-down in the upper-left corner of the report.
  7. You can filter by user, date, or events.
  8. After entering the filtering criteria, then click the “Apply” button in this drop-down menu to filter the Audit Log.
  9. To clear all applied filters, click the “Clear filter / View all” link to the right of the “Filter” drop-down.
  10. To change the columns and rows in the Audit Log, click the “Settings” button in the upper-right corner of the report.
  11. Then check or uncheck the checkboxes under the “Columns” heading in the drop-down menu to show or hide the columns from the report.
  12. Use the “Rows” drop-down within this drop-down menu to select the number of rows to show per page within the Audit Log.
  13. To print the Audit Log, click the “Print list” button in the upper-right corner of the report to open a new page with a printer-friendly view of the Audit Log.
  14. Your web browser’s “Print” dialog box also opens, letting you easily print the Audit Log report.
  15. Note that the “History” column does not print, as it is only there as a placeholder for the “View” link.
  16. To view the changes to an event in the Audit Log, click the “View” link in the “History” column.
  17. If it opens an “Audit History” page, you can click the right-facing arrow at the left side of a line to shows changes to the event.
  18. It is important to note that not all events show an Audit History. Some events just show the individual changes made within a list.

The Audit Log in QuickBooks Online Plus: Video Lesson

            The following video lesson, titled “Using the Audit Log,” shows you how to use the Audit Log in QuickBooks Online Plus. This video lesson is from our complete QuickBooks Online Plus tutorial, titled “Mastering QuickBooks Online Plus Made Easy v.2017.”

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