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The Navigation Pane in Word – Instructions

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The Navigation Pane in Word - Instructions: A picture of the

The Navigation Pane in Word: Overview

            The Navigation pane in Word lets you navigate through your document. You can also use the Navigation Pane in Word to search your document. You can also use the Navigation Pane in Word to select and move text that has a “Heading” style applied.

            To view the Navigation pane in Word, click the “View” tab in the Ribbon. In the “Show” button group, check the “Navigation Pane” checkbox to turn the Navigation pane on or off. By default, the “Navigation” pane is docked on the left side of the application window. However, you can move it, as needed.

            The first item in the Navigation pane is the “Search document” search field. Here is where you will enter any terms for which you want to search within your document. Word immediately enacts your search. Clicking the drop-down arrow on the right side of the Search field shows you search options. For example, you could choose “Footnotes/Endnotes” to search for footnotes or endnotes in your document.

            The Navigation pane also lets you see all the text that is assigned a “Heading” style. Below the Search field are the “Headings,” “Pages,” and “Results” tab titles. Clicking any of these titles displays those items. As mentioned above, the “Headings” tab shows all the text assigned one of the “Heading” styles.

The Navigation Pane in Word - Instructions: A picture of the "Headings" within the Navigation Pane in Word.

The Navigation Pane in Word – Instructions: A picture of the “Headings” within the Navigation Pane in Word.

            To move a heading and its contents to another place in your document using the Navigation pane in Word, view the “Headings” tab. Then click to select a heading and drag and drop it into a new position within the list of headings. Word then moves the heading and everything between it and the next heading to the new location. Note that you will still need to rename the heading, if needed. For instance, if moving chapters and you move “Chapter 1” to below “Chapter 3,” Word will not rename the heading, only move the heading and its contents.

            The “Pages” tab shows thumbnail representations of all the document’s pages. Click a thumbnail to show that page in the work area. The “Results” tab lists the results of any search you started. Click any item in the list to move to its location in your document.

The Navigation Pane in Word: Instructions

  1. To view the Navigation pane in Word, click the “View” tab in the Ribbon.
  2. Then check the “Navigation Pane” checkbox in the “Show” button group.
  3. The Navigation pane opens, by default, docked to the left side of the application window. However, you can move it.
  4. To search your document, enter a search term or phrase in the “Search document” search field at the top of the pane.
  5. Then click the magnifying glass icon to enact the search.
  6. To set search options for your document, click the drop-down arrow on the right side of the Search field and choose an option. For example, you could choose “Footnotes/Endnotes” to search your document for any footnotes or endnotes.
  7. To view all of the text assigned a Heading style in your document, click the “Headings” tab below the Search field in the Navigation pane.
  8. To move a heading and its contents to a new location in your document, view the “Headings” tab in the Navigation pane.
  9. Then click and drag a heading title to a new position in the list and release it.
  10. While Word will move the heading and everything between it and the next heading to the new location you choose, you must manually rename the heading, if needed.
  11. To view page document thumbnails, click the “Page” tab below the Search field.
  12. A thumbnail view of each page of your document appears in the Navigation pane.
  13. Click a thumbnail to display that page in the work area.
  14. To view a list of search results of a search you started, click the “Results” tab below the Search field in the Navigation pane.
  15. Click any item in this list to move to its location in your document.

The Navigation Pane in Word: Video Lesson

            The following video lesson, titled “Showing Headings in the Navigation Pane,” shows how to use the Navigation Pane in Word. This video lesson is from our complete Word tutorial, titled “Mastering Word Made Easy v.2016-2013.”

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