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Open a Group Calendar in Outlook 2016 – Tutorial

by / Friday, 13 May 2016 / Published in Latest, Microsoft, Office 2016, Outlook 2016

Open a Group Calendar in Outlook 2016: Overview

            This lesson will show you how to open a Group calendar in Outlook 2016 if you are a member of a group. The first time you visit a group, a “Welcome to the group name group” (where group name is the name of your Group) email will be in the Inbox and viewable in the Reading pane. The email contains links to “Start a conversation,” “View group files” and “Use the calendar.”

            Clicking the “Use the calendar” link in the welcome email will open the Group calendar in a standalone Outlook window. Alternatively, you can click the “Calendar” button in the “Group Name” (where Group Name is the name of your Group) group in the “Home” tab in the Ribbon to open a Group calendar in Outlook 2016.

            This calendar will function just as a regular calendar in Outlook does. However, you will also see any appointments, events or meetings other Group members have entered. All of your Groups will be listed on the left side of the screen under “Favorite Group Calendars,” then “All Group Calendars.”

Open a Group Calendar in Outlook 2016 - Tutorial: A picture of a Group calendar opened in Outlook 2016.

Open a Group Calendar in Outlook 2016 – Tutorial: A picture of a Group calendar opened in Outlook 2016.

Open a Group Calendar in Outlook 2016: Instructions

  1. To open a Group calendar in Outlook 2016, click the “Calendar” button in the button group with the Group name in the “Home” tab.
  2. The group calendar will open in a new window and will function as a normal calendar.
  3. In addition, you will see any appointments, events or meetings other Group members have entered.

Open a Group Calendar in Outlook 2016: Video Lesson

            The following video lesson, titled “Accessing the Group Calendar,” shows you how to open a Group calendar in Outlook 2016. This video lesson is from our complete Outlook 2016 training, titled “Mastering Outlook Made Easy v.2016-2013.”

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